Office Assistant (Automated Systems) - 11 month, Probationary (Anne Hutchinson School)

Office Assistant (Automated Systems)

There is an immediate vacancy for a full-time secretarial support person located in the Main Office of Anne Hutchinson School. Job responsibilities include but are not limited to checking student attendance daily, providing daily attendance reports to administrators, and coordinating with the nurse's office. The position follows Civil Service guidelines in the job title Office Assistant (Automated Systems). In order to be considered, candidates must hold the civil service title Office Assistant (Automated Systems) or be reachable on the corresponding list of eligibles for appointment by the Westchester County Department of Human Resources.

Qualifications:

• Outstanding interpersonal skills: This position interfaces directly with students, teachers, other school personnel, parents and the general public. It requires the ability to deal effectively with people in person and on the telephone and to work well under pressure.
• Candidates must be responsible and dependable, self-starters, with good judgment, possess a strong work ethic and be able to maintain confidentiality.
• Excellent organizational skills: The position requires someone who can handle multiple simultaneous tasks expediently and with accuracy. Attention to details is eminent.
• Superior technical skills: Competence, combining speed and accuracy, in the use of office technology, particularly, Google Suite, Microsoft Word, Excel, PowerPoint and E-School. Knowledge of IEP Direct preferred.

Responsibilities:

• Use of computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.
• Generates correspondence, memoranda, reports and/or other information of a routine nature; i.e., form letters, pre-formatted documents/forms, etc. using automated systems, and various software applications.
• Maintains an automated office record system for the assigned department by entering and retrieving data on a computer.
• Maintains detailed manual records and files in alphabetic, numeric or chronological order.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence, and to prepare other reports, charts, responses to inquiries, etc., as directed.
• Provides general information to the public, in person and over the phone, about office programs and procedures.
• Receives visitors to an office, ascertains their business and directs them to an appropriate staff member or office.
• Answers telephone and refers callers to appropriate party.
• Opens, screens and routes incoming mail and correspondence to appropriate party, and prepares outgoing mail and materials.
• Operates a variety of office equipment, such as calculator, copier, fax machines, etc.
• Schedules appointments for professional or field staff or make arrangements for meetings by preparing necessary materials as directed.
• Review applications submitted for accuracy/completeness and process same in accordance with established procedures.
• Prepare requisitions to order needed supplies and equipment, as directed.
• Assists other clerical workers in the office as directed by the supervisor.
• Other assignments and responsibilities associated with and not limited to the Main Office.

Employment Terms:

• Type: 11 month, probationary position
• Hours: 7:30 A.M. 3:30 P.M., 35 hour work week, Monday through Friday
• Salary: $41,653 - $64,596
• Fingerprint Clearance: SAVE Law: Effective July 1, 2001, Education Law 305(30), 3004-b, 3004-c and 3035, as amended by Chapter 180 of the Laws of 2000, and Part 87 of the Commissioner's Regulations require the Commissioner of Education to request a fingerprint-supported criminal history background check for applicants for certification as well as for prospective employees of school districts, charter schools and boards of cooperative educational services (BOCES). The Eastchester Union Free School District is an equal opportunity employer and values diversity in its staff. We welcome candidates of all backgrounds to apply.