Staffing Coordinator

Staffing CoordinatorSince 1966, the Capitol Region Education Council (CREC) has been dedicated to providing innovative, high-quality, and cost-effective educational programs and services to meet the diverse needs of children and adults in Greater Hartford. Serving 33 member districts and reaching additional communities statewide, CREC supports approximately 12,000 students annually through more than 120 educational programs. Our offerings include professional learning and coaching for educators, specialized programming for students with diverse needs, and PreK-12 education across 16 interdistrict magnet schools. Additionally, CREC provides school construction, operations, and cooperative business services, while also delivering programs that help adults build real, job-ready skills.POSITION SUMMARY: The Staffing Coordinator reports to the Payroll and Leaves Coordinator and coordinates and monitors daily staffing needs to support safe, effective, and uninterrupted program operations. This position serves as a central resource for attendance tracking, staffing coverage coordination, leave administration, and timekeeping support. The Staffing Coordinator maintains real-time awareness of staffing levels, responds to daily call-outs and vacancies, coordinates coverage to meet operational needs, and prepares staffing reports for program leadership. This role works closely with the Payroll and Leaves team to support accurate timekeeping records, appropriate leave tracking, and timely compensation practices for employees. Through effective staffing coordination, attendance management, and workforce reporting, the Staffing Coordinator helps ensure operational continuity and workforce accountability, contributing to the overall employee experience at River Street School.ESSENTIAL DUTIES AND RESPONSIBILITIES:Staffing Coordination and Coverage ManagementMonitor daily staffing levels and employee attendance to ensure adequate coverage across River Street Windsor.Receive, document, and track employee call-outs, absences, late arrivals, and other attendance-related issues.Coordinate staffing coverage for vacancies, call-outs, approved leave, and other staffing shortages in accordance with established policies and procedures.Communicate staffing needs and coverage recommendations to supervisors and program leadership.Maintain real-time staffing records and provide updates regarding workforce availability, as needed, throughout the day.Assist with identifying staffing gaps, workforce trends, and recurring coverage challenges across River Street Schools and Programs.Attendance and Leave AdministrationTrack and maintain records related to employee attendance, leave requests, and time-off usage.Monitor daily time-off requests to ensure appropriate documentation and approval workflows are followed.Review and monitor daily staff timekeeping records, including building entry and exit punches, to ensure compliance with contracted work schedules and promptly address discrepancies.Maintain attendance and leave-related records in accordance with organizational policies and applicable procedures.Generate reports on attendance patterns and trends of predictable use of benefit time, overtime utilization, and workforce coverage needs.Support management by maintaining accurate employee attendance documentation and collaborating in the development and implementation of proactive strategies to address anticipated attendance concerns, minimize operational disruptions, and ensure adequate staffing coverage.Reporting and Administrative SupportPrepare and distribute daily staffing reports summarizing attendance, vacancies, call-outs, coverage assignments, and workforce status.Maintain staffing databases, schedules, reports, staffing lists, and workforce records.Compile workforce metrics and staffing data to support operational planning and leadership decision-making.Assist with special projects related to workforce management, staffing processes, and operational improvements.Ensure confidentiality and security of employee attendance, scheduling, and payroll-related information.Recommend process improvements related to staffing coordination, attendance tracking, and timekeeping practices.Build collaborative working relationships with supervisors and employees to support workforce operations.Foster positive working relationships with program staff, families, school districts, and external agencies to support effective communication, coordinated services, and a positive educational environment for students.Comply with all company policies and procedures.COMPETENCIES:Project ManagementInterpersonal SkillsWritten & Oral CommunicationOrganizational SkillsCollaborationQuality ManagementAdaptabilityOrganizational SupportQUALIFICATIONS:Associate's Degree (AA) or equivalent from two-year college or technical school, or six months to three years related experience and/or training, or equivalent combination of education and experience.TRAVEL REQUIREMENTS: Motor Vehicle Operator's License or ability to provide transportation to meetings, trainings, and professional learning opportunities as required.PHYSICAL DEMANDS & WORK ENVIRONMENT:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Standing (occasionally, less than 1/3) Walking (occasionally, less than 1/3) Sitting (continually, more than 2/3) Ability to work outdoors (occasionally, less than 1/3) Lifting up to 10 lbs. (occasionally, less than 1/3) Carrying up to 10 lbs. (occasionally, less than 1/3) Moderate NoiseWHAT'S IN IT FOR YOU?Group Health Insurance Plans Basic & Supplemental Life Insurance Long Term Disability & Short Term Disability options 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA) Comprehensive benefit time package Employee Assistance Program Bereavement time & Religious Holidays Credit Union Access Tuition Reimbursement Program Employee Network Groups Access to professional learning opportunities with two fully paid courses through CREC University each year, empowering you to expand your skills and advance your career! Benefit from our exclusive partnership with Springfield College, offering a 15% discount on tuition for next-level degree programs to support your academic and career aspirations! Based on terms and conditions during your employment, specific to your job classification and collective bargaining agreement.DIVERSITY, EQUITY, & INCLUSION STATEMENT: CREC strives to understand and confront the symptoms and causes of racism and prejudiceranging from biases to aggressions to discriminatory policies, practices, and traditionsthat harm people from systemically marginalized groups or that benefit privileged groups. CREC staff and students acknowledge and respect people of all identifiers, such as race, socioeconomic status, gender identity and expression, education, age, ability, ethnicity, culture, sexual orientation, language, nationality, religion, and veteran status.