Project Accountant 2

Project Accountant 2

The Project Accountant 2 holds the qualities and responsibilities of the PA 1, as well as a focus on maintaining records and processes in relation to the Owner Contract and Project Budget. The position works under the direct supervision of the Project Manager, with guidance from the Director of Project Accounting, and assists in the development and execution of the billing strategy of the Project Execution Plan. This position must demonstrate strong organizational and time management skills and strong communication and client service skills.

Major duties and responsibilities include:

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Review subcontractors pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager and Subcontractor as appropriate
• Requests, collects and files partial and final releases of liens
• Tracks and assists with subcontractor insurance compliance renewals
• Request and obtain valid W-9s for new vendors
• Collects and processes Certified Payrolls when required
• Receives and processes payroll for hourly employees
• Assists with onboarding of new team members
• Assists with the project setup process, including but not limited to Job Cost Budgets and Staff Rate verification
• Assists in review of owner contracts to identify contractual terms for accounting and billing requirements with the project team and aids in documenting said requirements in the Contract Abstract
• Attends 'pencil-copy' meetings with subcontractors and Owners
• Attends assigned projects' PSR reviews and meetings
• Routinely performs reconciliation and audit reviews to identify any over/under variances; communicates effectively and pursues resolution
• Works with the Project Manager to create and monitor Billing Forecasts and Change Management
• Prepare and process Owner billings on a schedule of values in accordance with contract requirements and MCC Standards (in ERP)
• Generate billing backup detail and reconcile billings against job cost per MCC Standards
• Prepare Job Cost Corrections as required
• Reviews and provides guidance with NR forecasting to ensure its accuracy with respect to actual cost incurred
• Manages the AP/AR process consistently in VISTA
• Coordinates vendor payments with Corporate AP staff to ensure company policy is followed prior to payment, including adherence to pay-if-paid provisions
• Set up and maintain general subcontractor correspondence and accounting files in the document control system
• Helps maintain records of computer-related equipment and prepares equipment transfers as needed
• Assist the Superintendent or Safety Manager in maintaining OSHA documentation and postings
• Assist in Project Close Out process
• Develops a basic understanding of various delivery methods through experience with a variety of project sizes and type; works across multiple projects with varying sizes and complexities
• Provide general administrative support to the project team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

Job skills and abilities guidelines include:

• Strong computer skills are required. In addition to proficiency in Microsoft Office applications, the ability to learn new programs/systems quickly is essential.
• Comfortable working in a paperless environment
• Experience working in Vista or similar accounting system/ERP
• Good time management and organizational skills
• Ability to analyze, identify, and resolve issues with accounts receivable and accounts payable
• Functions actively and effectively as part of a team
• Basic understanding of different delivery methods and experience with variation of project size, type
• Dependability

Minimum qualifications include:

• High school diploma or GED
• 4-year bachelor's degree or relevant accounting experience
• 6 years of industry experience

Working conditions and physical efforts include:

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Required to travel into Stillwater, OK a minimum of 3 days a week and Tulsa, OK the remainder of the week. (must have a valid Driver's License)