Administrative Assistant - Kewadin HR

Job Description

Job Description

The Human Resources Administrative Assistant, under the direction of the Kewadin Casinos Human Resource Director. The role provides administrative support and assistance to Kewadin Casinos HR Department through administrative support and day-to-day office operations.ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)Answer and direct all incoming internal and external customers (in-person, phone calls, and/or emails) for the Kewadin Casinos HR Department.Assist with processing paperwork within the Kewadin Casinos HR Dept.Take and document meeting minutes for the department.Maintain and order office supplies and/or equipment for the Kewadin HR Dept, by disbursing and maintaining the supply room.Coordinate travel for the Kewadin Casinos HR Department verifying travel is booked and reconciled in accordance with all Kewadin Casinos Travel Policies.Receive and distribute office mail.Maintain annual calendar for Kewadin Casinos HR Department and staff.Track and report on the status of assignments and projects within the department, conveys necessary information relevant to the performance of assignments to the Director.Prepare forms for purchasing, exit interviews, and Kewadin Casino HR surveys.Assist with preparing monthly and/or periodic reports.Responsible for scanning and saving documents as assigned.Assist with an annual leave calendar, requests, and Kronos with Kewadin Casinos HR Director.ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)All other job-related duties as assigned.CONTACTS:Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, executives, Board of Directors, customers, and outside vendors/service providers.PHYSICAL REQUIREMENTS:Position light with lifting of 20 pounds and frequent lifting/carrying up to 10 pounds. Physical factors include constant use of hearing/near vision and typing; frequent sitting; and occasional standing, walking, carrying/lifting/pushing and pulling of office supplies and small equipment, stooping, reaching, manual handling, midrange/far/field of vision and driving and bending. Working conditions include occasional exposure to weather/extreme cold. Potential hazards include constant computer use and occasional exposure to moving mechanical parts, electric shock, infectious exposure from contact with public and equipment, and occasional travel. Protective equipment includes hazard kits with protective gloves, masks, etc., and personal protection equipment.REQUIREMENTS:Education: High School diploma or equivalent. Associate degree in Office Administration or related degree preferred.Experience: Minimum of 3 years administrative office experience required.Certification/License: N/AKnowledge, Skills, and Abilities: Must be able to work independently, exercise judgment, adapt to changing needs and schedules, demonstrate initiative, manage multiple projects, and reliably complete assignments. Demonstrated working knowledge of Microsoft Office including Word Office, Excel, Outlook, and Zoom required. Knowledge of JD Edwards and Kronos is preferred. Knowledge of Tribal programs and services, Tribal organizational structure, divisions, departments, program supervisors, staff and other appropriate contacts and access to applicable federal and state policies and regulations preferred. Knowledge of Human Resources office workflow, organizational structure and operational policies and procedures preferred. Ability to respond to difficult and stressful situations in an effective and positive manner required. Must have excellent customer service skills with a positive attitude. Must have excellent organization skills. Must have excellent communication skills and be able to communicate clearly in person, in writing, and by telephone and email. Must have working knowledge and be able to use office machines, such as calculator, copier, fax, scanner, printer, and computer. The position will have access to confidential information requiring discretion and maintaining the strictest confidentiality. Native American preferred.