Operations & Administrative Coordinator

Operations & Administrative CoordinatorJoin a Growing Manufacturing CompanyVelocity Metalworks is a growing, family-owned manufacturer specializing in precision metal fabrication, stamping, tool & die, machining, and assemblies. We partner with leading OEMs across electrical, construction, industrial, transportation, and other markets that value quality, innovation, and Made in America manufacturing.As we continue to grow, we're looking for an organized, detail-oriented Operations & Administrative Coordinator to become a key member of our Belleville leadership team. This role goes well beyond traditional administrative support-you'll help keep our operation running efficiently by supporting order entry, ERP data integrity, reporting, executive administration, and strategic initiatives.If you enjoy solving problems, working with data, supporting leaders, and making a meaningful impact every day, we'd love to meet you.The Operations & Administrative Coordinator provides administrative and operational support to the Belleville leadership team while serving as a key resource for Global Shop ERP order entry, reporting, documentation, and special projects.The ideal candidate is highly organized, technically proficient, proactive, and comfortable working in a fast-paced manufacturing environment where accuracy and communication are critical.Operations & ERP SupportEnter customer purchase orders accurately into the Global Shop ERP system.Verify pricing, revisions, due dates, quantities, and customer requirements.Maintain customer and part master information.Assist with order changes and ERP data accuracy.Support production planning and scheduling with administrative tasks.Help maintain accurate backlog and order status information.Assist with inventory and production reporting.Reporting & Data AnalysisPrepare and distribute recurring operational reports including:Daily production reportsOpen order reportsBacklog reportsOn-Time Delivery (OTD) metricsCustomer shipment reportsSales reportsKPI dashboardsExecutive leadership reportsReview reports for accuracy and identify discrepancies before distribution.Administrative SupportProvide administrative support to the Belleville leadership team by:Scheduling meetingsCoordinating calendars and travel arrangementsPreparing meeting agendas and presentationsRecording meeting notes and tracking action itemsOrganizing electronic files and documentationOrdering office suppliesCoordinating internal communicationsSupporting company events and meetingsCustomer & Internal SupportAssist with customer documentation and administrative requests.Coordinate communication between Sales, Operations, Quality, Shipping, and Finance.Support customer onboarding activities.Prepare documents for customer meetings and business reviewsSpecial ProjectsProcess improvement initiativesERP enhancementsKPI developmentDocument standardizationContinuous improvement projectsCustomer onboardingFacility initiativesAcquisition integration activitiesStrategic planning supportRequired3+ years of administrative or operations support experience.Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.Excellent organizational and time management skills.Exceptional attention to detail and accuracy.Strong written and verbal communication skills.Ability to manage multiple priorities simultaneously.Professional demeanor and ability to maintain confidentiality.PreferredManufacturing experience.ERP experience (Global Shop preferred).Reporting and data analysis experience.Experience supporting executive or leadership teams.Experience creating dashboards or KPI reports.Continuous improvement or Lean manufacturing exposure.The ideal candidate is:Organized and dependableDetail-orientedProactive and self-motivatedComfortable learning new software and technologyAnalytical and process-drivenPositive, collaborative, and customer-focusedAble to thrive in a fast-paced manufacturing environmentSuccess in This RoleBecome proficient in Global Shop ERP.Own recurring operational and leadership reporting.Improve reporting efficiency and data accuracy.Become the primary administrative resource for the Belleville leadership team.Support strategic initiatives that help Velocity continue to grow.Why Join Velocity Metalworks?At Velocity Metalworks, we're investing in our people, technology, and facilities to build one of the Midwest's premier metal manufacturing companies. We believe our success comes from great people who take ownership, continuously improve, and work together to deliver exceptional results for our customers.You'll have the opportunity to make a real impact, work closely with company leadership, and grow your career as our business continues to expand.Benefits:Competitive SalaryHealth, Dental & Vision Insurance401(k) with Company MatchPaid Time OffPaid HolidaysProfessional Development OpportunitiesCareer Growth in a Growing Manufacturing CompanyCompensation: $48,000-$60,000 annually, based on experience and qualifications.