Accounting Supervisor, AP/AR

VarcoMac, 1360 Blair Drive, Odenton, Maryland, United States of America Job Description VarcoMac, a Legence company VarcoMac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of VarcoMac as a ‘#1 Best Place to Work’ on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do. With diverse areas of expertise, VarcoMac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life. Position Overview VarcoMac is seeking an experienced Accounting Supervisor, AP to support the Accounting and Finance Department. This role is responsible for overseeing all Accounts Payable functions while ensuring accurate financial processing, strong internal controls, compliance with company policies, and effective vendor management. The AP Supervisor will lead daily accounts payable operations, support job costing initiatives, assist with cash flow planning, and drive process improvements. This position requires close coordination with project managers, operations teams, vendors, and finance leadership. Key Responsibilities Client & Stakeholder Engagement Partner with project managers and operational teams to ensure accurate processing and payment of vendor invoices. Serve as the primary point of contact for Accounts Payable escalations and issue resolution. Maintain positive relationships with vendors and internal stakeholders. Provide financial guidance and support related to invoice processing, payment procedures, and job costing. Design, Technical, or Operational Execution Oversee all Accounts Payable activities, including invoice receipt, coding, approvals, payment processing, and vendor account management. Ensure invoices are accurately coded to the appropriate jobs, cost codes, and general ledger accounts. Monitor and manage AP aging reports to ensure timely processing and payment of obligations. Coordinate vendor payment schedules to support operational and cash management objectives. Maintain vendor records, including W-9 documentation, compliance requirements, and payment terms. Assist with cash forecasting and cash management initiatives by providing accounts payable projections and payment schedules. Identify and implement process improvements to enhance efficiency, accuracy, and internal controls within the AP function. Ensure compliance with company policies and approval workflows. Collaborate with project managers to ensure proper allocation of costs and accurate job costing. Investigate and resolve invoice discrepancies, approval delays, payment issues, and cost allocation concerns. Coordinate with finance, operations, and project teams to support business objectives. Partner with external auditors, vendors, and other stakeholders as needed. Documentation & Communication Maintain accurate accounts payable records and supporting documentation. Prepare and review reports related to accounts payable, cash requirements, vendor balances, and job costing. Communicate financial status, risks, and recommendations to management. Support month‑end and year‑end close activities through accruals, reconciliations, and accurate recordkeeping. Assist with 1099 reporting and other vendor‑related compliance requirements. Leadership & Resource Management Supervise Accounts Payable staff and oversee daily departmental operations. Review work for accuracy, timeliness, and compliance with company policies. Train, mentor, and develop team members to support professional growth. Establish priorities and manage workloads to ensure deadlines are met. Promote accountability, teamwork, and continuous improvement within the department. Desired Skills and Experience Education & Credentials Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent combination of education and professional experience will be considered. Experience 5+ years of accounting experience required, with a strong focus on Accounts Payable. Previous supervisory or leadership experience preferred. Experience with construction accounting, job costing, or project-based accounting environments required. Electrical construction industry experience preferred. Technical & Professional Skills Strong knowledge of Accounts Payable processes, general accounting principles, and internal controls. Understanding of construction accounting practices, job costing, and project financial management. Experience managing vendor relationships, payment processing, and invoice approval workflows. Proficiency with ERP/accounting systems and Microsoft Excel. Strong analytical, organizational, and problem‑solving skills. Excellent written and verbal communication abilities. Ability to manage multiple priorities and meet deadlines in a fast‑paced environment. High attention to detail and commitment to accuracy. Demonstrated leadership and team management capabilities. Additional Notes Reports to the Controller. Manages Accounts Payable Staff. This role may require occasional interaction with project sites and operational teams. Other duties may be assigned as needed to support business objectives and departmental goals. There is no visa sponsorship available for this position. Salary Range: $75,000 - $95,000. #LI-AC1 #LI-Onsite Benefits Overview Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave Financial Benefits: 401(k) retirement savings plan Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number. Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position. Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job‑related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non‑merit‑based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law #J-18808-Ljbffr VarcoMac