Event Manager

Total Management Group is widely recognised as a world-leading provider of event and travel solutions. We are currently seeking a motivated candidate to join our fast-growing Events division, Total Management Events. With a wealth of experience, strong supporting services, and a commitment to our values, Total Management is renowned for delivering seamless, thought-out, and top-quality event and travel solutions to global corporate clients, leading brands, and respected industry names. At Total Management Group you have the opportunity to join a creative and dynamic team, providing unique and personalised experiences, elevating the ordinary and striving for excellence. This role offers a fantastic opportunity to develop your skills and grow within the event management industry.

ROLE OVERVIEW

We are seeking a proactive and enthusiastic Event Manager to join our team. This role will involve supporting the planning and execution of a variety of events across our key accounts, ranging from small to large scale, including internal and external conferences, employee engagement activities, and corporate functions. The successful candidate will contribute to maintaining client and stakeholder relationships, assisting in translating creative ideas into successful project plans, and supporting the team in ensuring projects are delivered on time, within budget, and to the highest standards. This is an opportunity to grow and learn in a hands-on, multifaceted, fast‑paced role.

KEY RESPONSIBILITIES

Event Planning, Logistics and Coordination: Assist with event logistics, including managing invitation lists, tracking RSVPs, and supporting attendee communication. Conduct research on global venues and locations. Support in researching, selecting, and coordinating with vendors (venues, catering, AV, etc.), assisting with contract administration, and maintaining positive vendor relationships. Assist with site visits and coordinate with onsite personnel as directed. Support the planning of event aspects from conception to completion, including contributing to the development of detailed timelines and run‑of‑show documents. The role will require travel Budget and Financial Administration: Assist with managing event budgets for small to medium‑sized events, tracking expenses, reconciling invoices, and supporting post‑event financial tasks. Coordinate shipments, printing requests, and other event‑related expenses. Relationship Support: Support in building and maintaining positive relationships with clients, suppliers, strategic partners, and internal stakeholders. Ensure compliance with all relevant policies and procedures under guidance. Technology and Tools: Gain a good understanding of Event AV and production by supporting senior team members. Utilise event management software (e.g., Cvent) and other digital tools for event communications, registration, and reporting under supervision. Proficiency with Google Suite. Time, Communication and Reporting: Support communication across departments and assist in providing timely project updates to internal leadership and clients. Contribute to producing event evaluation summaries and recommendations. Maintain event calendars and assist with providing reporting to relevant stakeholders. Demonstrate strong time management, problem‑solving, and organisational skills. Ability to anticipate needs, prioritize tasks, and work effectively to deadlines. Required Skills and Experience: Approximately 2-3 years of experience in event support, coordination, or management in an agency, production company, or similar environment. Excellent oral, written, and presentation communication skills. Developing problem‑solving, negotiation, and critical thinking skills. Ability to work effectively under pressure and meet deadlines in a fast‑paced environment. Ability to collaborate effectively with internal teams, external clients, and vendors. Self‑motivated with an ability to work remotely with video calls and collaborative tools. High level of organisation and attention to detail, with a focus on accurate tasks and documents. Willingness to travel and work after‑hours as required for events. Fluency in English is essential and proficiency in other languages is a bonus.

WHY TOTAL MANAGEMENT

We strive to be an equal opportunity employer, providing career development and growth with competitive salaries. We have an employee focused culture and an active employee engagement. Working closely with the UK (London) and US (New York) office and travelling with clients to execute events globally, there will be travelling and spending periods of time abroad, for client site visits and to facilitate events. This role offers a significant opportunity to learn and grow your event management career.

WHAT IS ON OFFER

22 days annual leave plus set federal holidays Hybrid working, 4 days in the office and 1 day from home Additional 14 days per year work from home #J-18808-Ljbffr Total Management Group