Administrative Assistant

Administrative Assistant

Minnetonka, MN | Onsite | Contract-to-Hire

Are you a highly organized administrative professional who enjoys supporting leadership, coordinating projects, and keeping an office running smoothly? We are seeking an experienced Administrative Assistant to serve as a central resource for executives and multiple business functions while helping ensure efficient day-to-day operations.

Compensation & Schedule

• $55,000 - $65,000 annually , depending on experience
• Monday-Friday, 8:00 AM-5:00 PM
• 100% onsite in Minnetonka
• Contract-to-hire opportunity

What You'll Do

• Manage calendars, schedule meetings, send reminders, and prepare meeting materials for leadership.
• Coordinate onboarding activities and provide administrative support across multiple business functions.
• Draft, edit, proofread, and format correspondence, reports, presentations, spreadsheets, and other business documents.
• Maintain accurate records, databases, and company information while ensuring confidentiality and data accuracy.
• Generate reports and assist with document preparation, templates, and special projects.
• Answer and direct incoming calls, welcome visitors, and manage incoming and outgoing mail.
• Monitor office supply inventory, coordinate purchasing, and support day-to-day office operations.
• Communicate with vendors, service providers, and building management regarding office needs, repairs, and facilities maintenance.
• Coordinate meetings, trainings, conferences, employee events, and appreciation activities.
• Arrange travel accommodations, prepare itineraries, and process expense reports and reimbursements.
• Serve as a liaison between departments and external stakeholders while supporting internal communications and responding to routine inquiries.
• Assist with additional administrative and operational duties as assigned.

What We're Looking For

Required Qualifications

• 3+ years of Administrative Assistant experience
• Experience supporting executive-level leadership
• Experience coordinating meetings and events
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Professional presence and customer-service mindset
• High attention to detail and strong problem-solving skills
• Ability to manage multiple priorities independently

Preferred Qualifications

• Experience with office facilities coordination
• Experience managing office supply inventories
• Typing speed of 50+ WPM
• Previous involvement with onboarding or employee support activities

Benefits

During Contract Assignment

• Medical coverage options
• Dental and vision benefits
• Accident and critical illness coverage
• Life insurance and short-term disability
• Earned Safe & Sick Time
• Employee discount programs

Upon Permanent Hire

• Employer-sponsored medical coverage
• HSA and FSA options
• Dental insurance
• 401(k) with company match
• Paid time off
• Paid holidays and floating holiday
• Additional birthday PTO hours

Why Join Us?

• Positive and collaborative team environment
• Strong focus on employee appreciation and engagement
• Community involvement opportunities
• Stable organization seeking a long-term team member
• Opportunity to make a significant impact across multiple departments

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.