Accounts Payable Associate

Job Description

Job Description

We are looking for an Accounts Payable Associate to support day-to-day payment operations for a respected organization in Davenport, Iowa. This Contract to Permanent position is ideal for someone who brings strong organizational skills, sound accounting knowledge, and a detail-oriented approach to working with confidential financial information. The person in this role will help keep vendor payments accurate and on schedule while contributing to a collaborative business office environment.

Responsibilities:
• Review incoming vendor invoices, confirm proper authorization is in place, and prepare documents for processing.
• Assign accurate accounting codes to invoices and complete payment processing within established timelines.
• Prepare check runs in accordance with internal approval procedures and secure required signatures before release.
• Administer purchase order activity and reconcile company credit card transactions to supporting records.
• Maintain organized accounts payable documentation and update financial reports to reflect current activity.
• Communicate with vendors and internal team members to resolve payment questions and invoice discrepancies.
• Enter financial data with a high level of accuracy while protecting sensitive information.
• Contribute to special assignments and provide additional administrative or accounting support as needed.• At least 1 year of experience in accounts payable, bookkeeping, or a closely related accounting support role.
• Working knowledge of general accounting practices and standard accounts payable procedures.
• Strong attention to detail with the ability to process financial information accurately.
• Proficiency with Microsoft Office, including Excel for tracking and reconciliation tasks.
• Clear written and verbal communication skills for working with vendors and internal stakeholders.
• Ability to manage confidential records with discretion and professionalism.
• Associate’s or Bachelor’s degree in Accounting is preferred, though equivalent practical experience will be considered.
• Experience with invoice coding, check runs, account reconciliation, and data entry; familiarity with Blackbaud or Blackbaud Raiser's Edge NXT is a plus.