Administrative Coordinator - Property Management

Job Description

Job Description

Administrative Coordinator – Property Management

Join a growing property management team where you’ll keep day-to-day operations organized and help coordinate residents, vendors, inspections, and maintenance needs.

SALARY: $24.50 – $26.50 per hour, depending on experience
LOCATION: Sacramento, CA
SCHEDULE: Full-Time | Temp to Hire

WHY YOU’LL LOVE THIS ROLE

• Variety in your day – Combine administrative work with property inspections, vendor coordination, and on-site activities.
• Make an impact – Help keep properties maintained, organized, and ready for residents.
• Work with a variety of people – Communicate with residents, vendors, maintenance teams, inspectors, and management.

WHAT YOU’LL DO

• Coordinate vacant unit turnovers, including move-in and move-out inspections, vendor scheduling, repairs, and completion of work.
• Maintain schedules and records for vacant units, inspections, vendors, work orders, and property maintenance.
• Coordinate annual property inspections, including fire, pool, irrigation, pest control, and housing authority inspections.
• Create purchase orders and work orders, order maintenance parts, file documentation, and maintain updated vendor insurance records.
• Coordinate move-out procedures, including calculating move-out charges, removing residents from property systems, and updating utility accounts for vacant units.
• Obtain vendor bids, route larger bids for approval, and follow up to ensure work is completed.
• Prepare inspection and pest control notices and maintain organized property and vendor files.
• Communicate with residents, vendors, inspectors, maintenance staff, and management to resolve property-related issues.

 

WHAT WE’RE LOOKING FOR

• Previous administrative, property management, property operations, or coordination experience.
• Knowledge of property management policies, procedures, and applicable regulations is preferred.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong problem-solving skills and the ability to identify issues and determine practical solutions.
• Ability to communicate professionally with residents, vendors, clients, inspectors, and internal teams.

PHYSICAL REQUIREMENTS

• Regular interaction with residents, vendors, clients, and other outside personnel by phone, email, and in person.
• Ability to work both indoors and outdoors during property visits and inspections.
• Ability to sit, stand, walk, and move through properties as needed.
• Ability to travel independently between property locations on a regular basis.
• Ability to work in a changing environment and handle occasional difficult situations professionally.

 

READY TO TAKE THE NEXT STEP?  

This position is offered through NW Staffing Resources. Simply select ‘Apply Online’ at the top of the post to submit your application. If you'd like more information about this role or others within the industries we serve, we’d love to connect. Partner with a recruiter who will advocate for your goals, provide insight into the local market, and help you find the right fit. Call or text us directly for confidential consideration. 

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