Payroll Supervisor

RECRUITMENT EXTENSION NOTICE The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply. Job Description Come join the State of Alaska! This job class uses Competency Based minimum qualifications (MQs). Please read the Competency Based MQ instructions below to learn more. ATTENTION ALASKA RESIDENTS! The Department of Transportation and Public Facilities (DOT&PF), Program Management and Administration, is looking for a Payroll Supervisor to help us Keep Alaska Moving! What You Will Be Doing If you enjoy leading people, fostering a positive team culture, and making a direct impact, this position may be for you. As the Payroll Supervisor, you will lead and support payroll staff responsible for one of the State’s largest and most complex payroll operations while helping create an environment where employees feel valued, supported, and empowered to grow. In this role, you will mentor and develop staff, promote collaboration and knowledge sharing, and help build a workplace culture focused on engagement, accountability, and retention. You will oversee payroll operations to ensure compliance with applicable rules and regulations, resolve complex payroll and personnel issues, and serve as a trusted resource to managers and employees. You will also monitor workloads, identify opportunities for process improvement, and help ensure payroll services are delivered accurately, timely, and with a strong customer‑service focus. Our Organization, Mission, And Culture DOT&PF’s mission is to “Keep Alaska Moving” and our HR vision is "We will work to serve the department by being a trusted resource, strategic partner, leader, and innovator in the delivery of human resource services." This is an exceptional opportunity for a payroll professional who enjoys solving complex payroll, leave, and compensation challenges and thrives in maintaining accuracy and compliance within a highly specialized, non‑integrated payroll system. The Benefits Of Joining Our Team You will join a collaborative and experienced HR team that values professionalism, innovation, and continuous improvement. This position offers a unique opportunity to help build the future of payroll services within DOT&PF as the department expands its payroll operations and develops long‑term payroll capacity, expertise, and service delivery. The work performed in this position has a direct impact on employees throughout Alaska and provides an opportunity to contribute to lasting organizational success. Please see here for more information: The DOT&PF core values are integrity, excellence, respect, and safety. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. The Working Environment You Can Expect Our office is located in Juneau with convenient access and ample parking. You will join a team navigating an exciting period of growth and transformation as DOT&PF expands its payroll operations, providing opportunities to collaborate with staff and leaders across the department while helping shape the future of payroll services. Who We Are Looking For To be successful in this position, the selected candidate will possess the following competencies: Accountability: Holds self and others accountable for measurable high‑quality, timely, and cost‑effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules. Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high‑quality products and services; is committed to continuous improvement. Self‑Management: Sets well‑defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. Minimum Qualifications Competency Description The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation. Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class. Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. Oral and Written Communication: Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately. Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations. Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports. Technical Competence: Uses knowledge that is acquired through formal training or extensive on‑the‑job experience to perform one’s job; works with, understands, and evaluates technical information related to the job; advises others on technical issues. Equivalent To Those Typically Gained By Any combination of preparatory post‑secondary education and/or progressively responsible experience in payroll services, human resource management, business administration, supporting management in running an organization/enterprise or supporting professionals working in human resources (such as recruitment, payroll, classification and compensation, employee and labor‑management relations, employer provided benefit programs, employment law compliance, or employee training). Special Note “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. “Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job. “Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on‑line, self‑study, and on‑the‑job), from accredited and unaccredited sources, and long‑duration (such as a post‑secondary degree) and short‑duration (such as a seminar) programs. “Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility. “Human resource” includes experience in recruitment and selection, classification, employee training, employer provided benefits programs, employment law compliance, personnel, payroll processing or system administration, or labor relations. Supervision of subordinates does not in itself constitute human resource work. Additional Required Information At time of interview, applicants are requested to submit (if not already attached to your application): Three (3) professional references, one (1) of which should be from a former or current supervisor. ALASKA RESIDENTS ONLY Please be sure to check our residency definition to determine if you qualify. SUPPLEMENTAL QUESTIONS For your application to be evaluated you must answer the Supplemental Questions. The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant’s level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are: Mastery, Fluency, Literacy, and Discovery. You will need to rate your proficiency level for each competency listed in the supplemental questions. EDUCATION To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. Special Instructions for Foreign Education: Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Work Experience If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full‑or part‑time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment. NOTE Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting. EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call View phone number on click.appcast.io or View phone number on click.appcast.io in Juneau or TTY: Alaska Relay 711 or View phone number on click.appcast.io or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811‑0201. The State of Alaska is an equal opportunity employer. Contact Information For specific information about this position, please contact the hiring manager at the following: Name: Mike Rader, Human Resource Consultant 5 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Careers With The State Of Alaska Offer MANY Benefits The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work. For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.) Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental AVTEC Confidential Correctional Officers Marine Engineers Mt. Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman’s Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information. General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group‑based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long‑term and short‑term disability Accidental Death and Dismemberment Long‑term care (self and eligible family members) Supplemental Survivor Benefits Employee‑funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers’ Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Twelve (12) paid holidays a year Proficiency Scoring Guidelines Please rate your level of proficiency for each competency. Mastery: ... (list as provided) #J-18808-Ljbffr