Maintenance/Materials Coordinator

Maintenance/Materials Coordinator

Maintenance/Materials Coordinator

Actively Hiring – Immediate Openings

Hours: full-time position.

Competitive pay & benefits: paid overtime, health, dental, vision, paid time off, 401k with match…and more!

Position Summary

The Maintenance Planning & Inventory Coordinator is responsible for managing preventive maintenance (PM) systems, spare parts inventory, and maintenance planning activities to support production uptime and regulatory compliance. This role integrates inventory control, CMMS/IQMS asset management, and maintenance scheduling to ensure equipment readiness, accurate documentation, and efficient execution of maintenance operations in a regulated manufacturing environment.

Key Responsibilities

Maintenance Planning & PM Coordination

• Coordinate and manage preventive maintenance schedules, work orders, and documentation within IQMS/CMMS systems
• Create, update, and maintain PMs for all production and facility equipment
• Ensure timely completion, tracking, and compliance of maintenance activities aligned with FDA, ISO 13485, and cGMP requirements
• Identify gaps in PM coverage and implement improvements based on equipment performance and failure trends
• Support audits by maintaining accurate, complete, and traceable maintenance records

Inventory & Spare Parts Management

• Manage spare parts inventory across multiple storerooms, ensuring accuracy, traceability, and availability
• Establish and maintain min/max levels aligned with production and maintenance requirements
• Receive, verify, label, and store incoming parts with proper system entry and physical organization
• Perform regular cycle counts, reconcile discrepancies, and maintain accurate inventory records
• Implement structured storage systems (A/B/C movers, barcoding, location mapping) for efficient retrieval
• Coordinate with procurement and vendors (including VMI programs) to ensure timely replenishment

System & Asset Management (IQMS / ERP)

• Maintain asset records, equipment additions/removals, and associated documentation in IQMS
• Develop and manage UOMs, checklists, and maintenance documentation within system libraries
• Integrate inventory, PMs, and work orders into a unified system-driven process
• Generate reports for inventory levels, PM completion, and maintenance performance

Work Order & Documentation Control

• Ensure all maintenance work orders are properly created, executed, and archived per SOP requirements
• Maintain organized digital and physical records (e.g., G-Drive or equivalent) for compliance and audit readiness
• Support continuous updates to SOPs, PMs, and maintenance procedures

Cross-Functional Coordination

• Serve as a liaison between Maintenance, Engineering, Operations, Quality, and Purchasing
• Ensure spare parts availability aligns with scheduled PMs and production needs
• Support CAPA, quality initiatives, and cleanroom projects as required
• Assist with training personnel on maintenance systems, inventory processes, and work order execution

Continuous Improvement

• Drive improvements in inventory accuracy, PM effectiveness, and maintenance workflows
• Identify opportunities to streamline processes through system integration and standardization
• Support development of training matrices and maintenance process documentation

Qualifications

• High school diploma required; Associate's or technical degree preferred
• 3 to 5+ years of experience in maintenance planning, inventory control, or manufacturing support
• Strong organizational, analytical, and communication skills
• Experience with CMMS/ERP systems (IQMS preferred)
• Understanding of injection molding, maintenance operations, and spare parts management preferred
• Knowledge of FDA, ISO 13485, and cGMP requirements preferred

Key Competencies

• Attention to detail and system accuracy
• Cross-functional communication and coordination
• Time management and prioritization
• Process improvement mindset
• Inventory and maintenance systems expertise

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.