Payroll & HR Coordinator - Bilingual English/Spanish

• Do you enjoy running payroll?
• Have you done enough Human Resources onboarding to consider yourself a Coordinator? If not, would you like to learn?
• Would you appreciate having flexibility with you work schedule?
• If so, please keep reading....

Our next Payroll and HR Coordinator will be dynamo; someone who is fluent in both English and Spanish, who thrives in a fast-paced environment, and runs payroll within the first three days of each week while also performing H.R. basics such as onboarding and background checks.


The right person for this position is someone who enjoys supporting their team by making sure that folks are taken care of from an H.R. and Payroll perspective; covered legally and paid on time. Your Spanish language skills will come in handy as you visit up to five locations throughout the Greater Bay Area to teach field staff how to use their new mobile time-keeping application: ADP with Econz.


WHY JOIN PROFESSIONAL TREE CARE?

• Stability. In business since 1980, we're seasoned veterans of the tree care industry
• Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find
• We're local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ
• Symbiosis. We love our customers and their trees as much as they love us

WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE

• You're great at payroll; enjoy the process and routine of running payroll cycles
• You're familiar with the basics of HR and getting a new employees on-boarded including pre-employment checks (background, CA-DMV records, and sending folks to have a physical exam), and have dealt with H.R. issues in the past
• You're happy to provide phone support. Our PHRC will answer our Payroll Hotline to serve as the point of contact for inquiries; the person who guides employees through the process of entering their time into their company cell phone app, and supporting those who have payroll-related questions
• You're comfortable maintaining confidentiality and use discretion
• You're a decent writer and can create clear and professional communications via email
• You make data entry changes quickly and troubleshoot timekeeping and payroll issues in a timely manner, following up to let each employee know their issues have been resolved
• You have great attention to detail and take pride in getting your work done quickly and accurately

Bonus points for:

• Having deep ADP Payroll experience. You've used ADP for several years, know the ins-and-outs plus a variety of versions. We're using ADP-WorkforceNow with Econz phone-based time tracking.
• Coursework in accounting, finance, economics, or business
• Living near our headquarters in South Berkeley
• Excel skills such a VLOOKUPS, pivot tables, etc.
• Having experience auditing payroll results to ensure compliance with tax laws and companies policies

ESSENTIAL FUNCTIONS

• Serve as the sole person responsible for processing all payroll across for +/- 100 employees
• Train field staff to use our new ADP application on smartphones at up to five field locations
• Work full-time on-site on the multi-floor building that does not have an elevator. You'll need to go upstairs and downstairs multiple times throughout the day.
• Accurately process hourly payroll once per week and salaried payroll bi-weekly including overtime, commissions, bonuses and all applicable taxes, 401(k) contributions, and health insurance premiums
• Create reports that outline deductions, overtime, tax liabilities, etc.
• Review payroll data accuracy and comply with local/state/Federal regulations ensuring all payroll tax filings are correctly submitted
• Work alongside our Human Resources and Payroll Manager on benefits, PTO-related deductions, employee payroll records, promotions/wage increases, separations/final checks, tax forms, and attendance data
• Collaborate with other accounting- and office-related managers and staff
• Other payroll and human resources functions as directed by your manager

BASIC REQUIREMENTS of THIS POSITION

• Bi-lingual English/Spanish
• Experience doing payroll for +/- 100 people including weekly and biweekly
• An interest in Human Resources and willingness to take on more HR work over time. Initially, the tasks will include onboarding, pre-employment background checks/physicals, cultural development, etc.
• Willingness to monitor GPS tracking of hourly employees
• Have reliable transportation to our office in Berkeley and to remote sites between Hayward and Martinez, CA
• Physically fit enough and/or able to walk up two flights of stairs multiple times throughout the day.
• You're authorized to work in the U.S. without sponsorship
  • BONUS POINTS FOR
  • Knowing how to run certified payroll

COMPENSATION AND FURTHER DETAILS

This is a full-time/permanent position that comes with medical, dental, and optical insurance paid at One Hundred Percent (100%) after 90 days of employment. The Offer will include a traditional list of benefits: PTO (Paid Time Off), Sick Days, Holidays, Referral Bonus, Employee Discount, Training Funds, 401(k), and the opportunity to positively influence our new and improved company culture.

The person who is accepts this role must be thoroughly satisfied with an hourly rate between $29.00 and $31.00 per hour.