Project Manager

General Information:

Job Title: Project Scheduler

Department/Area: Project Management

Reports To: VP of Operations

About the Role:

The Project Scheduler has a critical role within our team, responsible for developing, managing, and executing project plans that ensure successful project delivery within scope, budget, and timeline. This role requires a highly organized and detail-oriented individual with strong communication and problem-solving skills. The Project Scheduler will work closely with cross-functional teams, including Project Management, Drafting, Interactives, Graphics, AV, Production and Operations, to coordinate resources, track progress, and mitigate risks.

Key Responsibilities:

· Develop and maintain detailed project schedules using project management software (e.g., Microsoft Project, Primavera P6).

· Develop comprehensive project plans, including scope, objectives, timelines, budgets, resource allocation, dependencies, critical path and risk assessments, using appropriate project management methodologies.

· Monitor project progress and proactively identify potential schedule delays or resource constraints, manage potential project risks and develop mitigation strategies.

· Support Project Managers in managing project budgets and tracking actual costs against planned budgets.

· Assist Project Managers with the change order process, including documentation, cost estimation, and schedule impact analysis.

· Contribute to the continuous improvement of project planning processes and tools.

· Communicate project status updates to management and stakeholders regularly, including progress reports, risk assessments, and change requests.

· Participate in project meetings and provide planning support and effective communication among team members.

· Identify opportunities for process improvement and contribute to the development of best practices for project planning and execution.

· Contribute to resource planning and allocation across projects.

· Support the development of project proposals and bids.

· Utilize project management software and tools effectively.

Key Results Areas (KRAs):

· Schedule Adherence: Achieve and maintain project schedule adherence targets (e.g., on-time completion of key milestones, overall project completion within planned timeframe).

· Budget Control: Support Project Managers in achieving project budget targets and minimizing cost overruns. Contribute to accurate cost forecasting.

· Resource Utilization: Optimize resource allocation to maximize utilization and minimize downtime.

· Change Order Management: Support efficient and accurate processing of change orders, ensuring minimal impact on project schedule and budget.

· Project Documentation: Maintain complete and accurate project documentation, including schedules, resource plans, and change orders.

· Stakeholder Satisfaction: Contribute to positive stakeholder experiences through effective communication and proactive problem-solving.

Qualifications:

· Bachelor's degree in Engineering, Business Administration, Project Management or equivalent experience.

· 3-5 years of experience in project planning and management, preferably in areas of exhibit development, fine carpentry and fabrication.

· Proven ability to develop and execute project plans that meet project objectives.

· Strong understanding of project management methodologies.

· Proficiency in project management software and tools (e.g., Microsoft Office Tools, Microsoft Project, Primavera P6, Procore Tools).

· Excellent communication, interpersonal, and collaboration skills.

· Strong analytical and problem-solving skills.

· Ability to work independently and as part of a team.

· Detail-oriented and highly organized.

· Ability to manage multiple projects simultaneously.

· PMP certification is a plus

Company Culture & Benefits:

Our company culture is centered around collaboration, innovation, and a strong work-life balance. In addition to the competitive salary, we offer a comprehensive benefits package that includes health insurance, 401K, paid time off and KM observed holidays.