Documentation Scanning Specialist Jobs

Documentation Scanning Specialist

Position: Documentation Scanning Specialist

Location: Cambridge, MA (Onsite)

Length: 12 Month Contract

Active Secret Clearance Required

Job Description: The Document Scanning and Uploading Specialist will be responsible for the accurate digitization of sensitive and classified documents. This position entails a focused commitment to maintaining the confidentiality and security of classified information during the scanning, processing, and uploading processes. This position will leverage scanning technologies and stringent organizational protocols to ensure that documents are securely converted to digital formats and stored in a manner that complies with policy requirements.

Essential Duties and Responsibilities:

• Document Preparation: Assess and organize classified documents for scanning, ensuring that they are free from physical obstructions and damage. Carefully handle documents to prevent any degradation or loss of information, employing preservation techniques where necessary.
• Scanning Operations: Operate document scanners and equipment to digitize classified materials accurately. Maintain high-quality standards, ensuring that scanned images are legible and free from distortion.
• Metadata Management: Assign and input relevant metadata for each document scanned, facilitating effective categorization and retrieval in digital databases. Track scanned documents daily and monitor progress throughout the scanning process to update relevant stakeholders.
• Data Uploading and Security: Upload scanned documents to secure digital repositories, ensuring compliance with document control and security protocols.
• Quality Assurance and Review: Conduct regular quality checks of scanned documents, verifying accuracy against original materials. Address any discrepancies or technical issues promptly, providing solutions that uphold document integrity.
• Collaboration and Communication: Provide regular updates to the project manager and relevant stakeholders regarding the status of scanning projects.

Qualifications:

• High school diploma or equivalent; additional certifications in office technology or document management are advantageous.
• Prior experience in document scanning, archiving, or a related field is preferred.
• Familiarity with classified document handling and strict adherence to confidentiality protocols.
• Proficiency in the use of scanning software and document management systems.
• Strong attention to detail and organizational skills, with the ability to manage multiple tasks efficiently.
• Requires an active Secret clearance POST-OFFER BACKGROUND CHECK IS REQUIRED.

Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.