Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist will process a high volume of invoices each day and ensure that all vendor payments are accurate, timely, and properly documented. This role requires strong attention to detail, consistent follow-through, and the ability to work efficiently with both purchase order and non-purchase order invoices in a large-scale ERP system.

Responsibilities

• Process approximately 75100 invoices per day with a high level of accuracy and attention to detail.
• Handle both purchase order (PO) and non-PO invoices, ensuring all required documentation is complete and correct.
• Perform 3-way matching of purchase orders, receipts, and invoices to confirm accuracy before payment.
• Maintain accurate and up-to-date vendor records, including setting up new vendors and updating existing vendor information.
• Communicate proactively with vendors to resolve invoice discrepancies and ensure bills are paid in a timely manner.
• Use a large-scale ERP system to enter, track, and manage invoices and payments.
• Work within Excel spreadsheets to organize, analyze, and reconcile accounts payable data.
• Support the accounts payable function by identifying process issues and suggesting improvements to enhance efficiency and accuracy.
• Collaborate with internal teams such as purchasing and receiving to resolve purchase order and invoicing issues.

Essential Skills

• 3+ years of experience processing over 50 invoices per day in an accounts payable role.
• 3+ years of experience performing vendor maintenance, including setting up and updating vendor records.
• 3+ years of experience matching purchase orders to invoices using a 3-way match process.
• Proficiency using a large-scale ERP system for accounts payable processing.
• Ability to work confidently within Excel spreadsheets, including entering, organizing, and reviewing financial data.
• Strong attention to detail and accuracy when processing high volumes of invoices.
• Effective communication skills for working with vendors and internal stakeholders.
• Ability to manage time and prioritize tasks in a fast-paced, high-volume environment.

Additional Skills & Qualifications

• Experience with Syteline ERP or similar enterprise resource planning systems.
• Demonstrated ability to adapt to new systems and processes quickly.
• Interest in growing into a long-term or full-time opportunity within an accounts payable or broader finance function.

Work Environment

This role is fully onsite, providing the opportunity to work closely with finance and operations teams in a collaborative office setting. You will work daily with a large-scale ERP system and Excel to manage a high volume of accounts payable transactions. The environment supports individuals who are detail-oriented, organized, and comfortable handling repetitive tasks with consistency and accuracy. Standard office attire is expected, and you will have access to typical office tools and technology needed to perform the role effectively.

Job Type & Location: This is a Contract position based out of Hanover, PA.

Pay and Benefits: The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Hanover, PA.

Application Deadline: This position is anticipated to close on Jun 14, 2026.