Accounts Payable Clerk

Accounts Payable Clerk

EAGLE MOUNTAIN CASINO - PORTERVILLE, CA 93257

Overview

Salary Range $22.84 - $26.27 Hourly Position Type Full Time Job Shift Day Education Level High School Category Accounting

Description

TITLE: ACCOUNTS PAYABLE CLERK

REVISED: August 1, 2022

APPROVED: October 1, 2024

The Accounts Payable Clerk is responsible for processing invoices for payment, including gathering vendor and tax information, keying the invoice, and issuing payments

DUTIES AND RESPONSIBILITIES:

• Process invoices and prepares checks for payment.
• Verifies check requests for accuracy, ensuring the appropriate signatures and purchase approval authorization levels are met.
• Ensuring that the right GL codes are used on all check requests so that the accurate accounts are debited.
• Process receipt of goods for all purchase orders.
• Verify the purchase order for accuracy, ensuring that purchase falls within budget guidelines.
• Verify the invoice matches the packing slip, purchase order and the check request.
• Research and respond to vendor and other Team Member requests for information on invoice payments in a timely manner.
• Reconcile all open purchase orders on a monthly basis.
• Set up and maintain vendor accounts ensuring that W9 has current and accurate information.
• Maintain and reconcile monthly vendor statements.
• Prepare and maintain departmental records and filing system.
• Transport documents, such as mail and checks, to and from various destinations.
• Maintain confidentiality and discretion as pertains to all financial data.
• Facilitate the flow of information by attending regularly scheduled departmental meetings.
• Responsible for maintaining a consistent attendance record.
• All other duties as assigned by immediate manager.

Qualifications

QUALIFICATIONS AND REQUIREMENTS:

• Must be at least twenty-one (21) years of age.
• High school diploma or equivalent.
• Two (2) years' experience in accounts payable or bookkeeping.
• Strong verbal and written communication, organizational, data and clerical skills required.
• Must be computer literate with a working knowledge of spreadsheets, Sage 100 (MAS 90) preferred.
• Experience in setting up and maintaining files.
• Professional telephone etiquette with the ability to establish working relationships with outside vendors.
• Must have a valid driver's license and be insurable through the casino's insurance carrier.
• Must be able to work on weekends and holidays and at different time schedules.
• Must be able to obtain and retain a gaming license through the Tule River Tribe Gaming Commission.

PHYSICAL AND ENVIRONMENTAL:

• While performing duties of this job, the Team Member is regularly required to talk or hear, stand, walk, and sit.
• Repeatedly required to reach with hands and arms and use hands to finger, handle or feel objects, tools, or controls.
• Occasionally required to climb, balance, stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
• The noise level is usually moderate, increasing to loud when on the casino floor.
• Must be able to lift and carry up to 30 lbs.
• Must be able to operate in mentally and physically stressful situations.
• Must be able to perform the essential duties of the job with or without reasonable accommodation.