Administrative Assistant

Administrative Assistant

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purposeto make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more.

We're Hiring: Administrative Assistant | Overland Park, KS

Some jobs keep the paperwork moving.

This one keeps the whole office moving.

We're looking for an Administrative Assistant to join our UES team in Overland Parkand this person will truly be at the heartbeat of our office.

You'll be one of the people our employees, leaders, vendors, and clients know they can count on. From keeping projects and documents organized to coordinating meetings, supporting new hires, communicating with vendors, helping with proposals and reports, and tackling the unexpected things that pop up during the dayyou'll have a hand in a little bit of everything.

What makes this role special?

You won't be sitting behind the scenes doing the same thing every day. You'll work directly with people across the office and play an important role in creating an organized, welcoming, and well-run environment.

We're looking for someone who:

Loves being the person who keeps things organized

Notices the details other people miss

Is comfortable juggling multiple priorities

Communicates confidently with employees, leaders, clients, and vendors

Takes initiative instead of waiting to be told what needs to happen

Enjoys helping people and being part of a team

Can handle a little organized chaos with a good attitude

Takes pride in being someone others can depend on

Experience in an engineering, construction, environmental, or other professional services environment is a plusbut we're especially interested in finding someone who is proactive, resourceful, personable, and genuinely enjoys being at the center of a busy office.

If you're the person everyone seems to come to when they need something figured out, organized, coordinated, fixed, found, scheduled, proofreador simply handledwe would love to hear from you.

Come be the person who helps keep our Overland Park team connected, organized, and moving forward.

Responsibilities

• Handle and prioritize incoming correspondence (emails, letters, packages) with professionalism and timely follow-up.
• Coordinate daily mailing of letters and packages.
• Proofread and distribute polished documents, including proposals, reports, cost estimates, meeting agendas, minutes, and presentations.
• Provide administrative support for subcontractor/sub-consultant agreements, purchase orders, and invoice review; ensure documentation accuracy and compliance.
• Support project administration in Vantagepointe.
• Performing peer reviews of proposals, reports, and correspondence to correct formatting and spelling errors.
• Maintain and organize departmental records, databases, and documentation with precision and confidentiality.
• Maintain and organize office supplies.
• Coordinate logistics for meetings, events, and travel, including vendor management and on-site support.
• Anticipate needs and proactively resolve administrative or operational issues before they escalate.
• Support special projects and high-priority initiatives assigned by leadership.
• Facilitate on-boarding of new employees

Qualifications

• High School Diploma required; Associate's or Bachelor's degree in Business, Project Management, or related field strongly preferred.
• 2 to 5+ years of administrative experience in a professional office setting, with demonstrated responsibility in project administration or executive-level support.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management or ERP systems (such as Vantagepointe) a plus.
• Exceptional organizational, time management, and problem-solving skills with proven ability to manage competing priorities.
• Strong attention to detail, especially in proofreading and reviewing technical and business documents.
• Excellent verbal and written communication skills; able to interact effectively with leadership, technical teams, clients, and external partners.
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and adapt to shifting priorities.
• Self-starter with a proactive approach to anticipating needs and improving administrative processes.
• Familiarity with engineering, construction, or environmental services terminology and workflows (preferred).

Travel Requirements

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here

Posted Salary Range

USD $22.00 - USD $25.00 /Hr.