Accounting Bookkeeper

Job Description

Job Description

Position summary

We are hiring a detail-oriented Accounting Bookkeeper to keep our books accurate in QuickBooks and NetSuite, prepare certified payroll reports for prevailing-wage projects, and manage DOT compliance paperwork for our fleet and drivers. The right person is organized, deadline-driven, and comfortable working across accounting, payroll, and regulatory records.

Key responsibilities

General bookkeeping (QuickBooks and NetSuite)

• Record daily transactions, journal entries, and adjustments accurately in QuickBooks Online/Desktop and NetSuite.
• Process accounts payable: enter vendor bills, match to POs and receipts, and run check and ACH payment batches.
• Process accounts receivable: create invoices, apply customer payments, and follow up on past-due balances.
• Reconcile bank, credit card, and loan accounts monthly.
• Support month-end and year-end close, including accruals, prepaid schedules, and fixed-asset entries.
• Maintain the chart of accounts, vendor and customer records, and job/project costing in both systems.
• Help migrate, sync, or reconcile data between QuickBooks and NetSuite as needed.
• Prepare financial reports and supporting schedules for management and the outside CPA.
• Assist with 1099s, sales and use tax filings, and audit requests.

Payroll and certified payroll

• Process weekly or bi-weekly payroll, including timecard review, deductions, garnishments, and benefits.
• Prepare and submit certified payroll reports (WH-347 or state equivalents) for federal and state prevailing-wage projects.
• Verify correct wage determinations, job classifications, and fringe benefit rates for each project.
• Track apprentice ratios and submit statements of compliance on schedule.
• Use LCPtracker, eMars, or similar portals to upload certified payroll as required by contracts.
• Respond to payroll compliance inquiries from general contractors and government agencies.
• Reconcile payroll liabilities and assist with quarterly 941 and state unemployment filings.

DOT compliance paperwork

• Maintain complete driver qualification (DQ) files, including applications, MVRs, medical cards, and annual reviews.
• Track CDL, medical certificate, and permit expiration dates and send renewal reminders.
• Coordinate drug and alcohol testing records and Clearinghouse queries with the consortium/TPA.
• File and organize hours-of-service (HOS) and ELD records, and driver vehicle inspection reports (DVIRs).
• Keep vehicle maintenance, annual inspection, and registration records current.
• Manage IFTA fuel tax reporting, IRP registration, UCR filing, and MCS-150 biennial updates.
• Prepare records for DOT audits and roadside inspection follow-ups.

Required qualifications

• 3+ years of full-charge or general bookkeeping experience.
• Hands-on experience with both QuickBooks (Online or Desktop) and NetSuite.
• 2+ years preparing certified payroll reports for prevailing-wage (Davis-Bacon or state) projects.
• Working knowledge of DOT/FMCSA recordkeeping requirements, including driver qualification files and drug and alcohol testing records.
• Solid understanding of double-entry accounting, account reconciliations, and month-end close.
• Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables, basic formulas).
• High school diploma or equivalent.

Preferred qualifications

• Associate or bachelor's degree in accounting, finance, or a related field.
• Experience in construction, oilfield services, trucking, or another DOT-regulated industry.
• Familiarity with LCPtracker, eMars, or other certified payroll portals.
• Experience with IFTA, IRP, and UCR filings.
• Experience with payroll platforms such as ADP, Paychex, Gusto, or QuickBooks Payroll.
• Bilingual in English and Spanish.
• QuickBooks ProAdvisor or NetSuite certification.