Administrative Aide

Administrative Aide

Posting Number


2026-15580

Location : Location

US-NY-New York

Hybrid Remote Work Classification


Hybrid: 60% to 80% Onsite

Department


Facilities Management

School/Division


Capital Projects and Facilities (WS2548)

Compensation Grade


Local 3882 - 10

Union


Local 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)

FT/PT


Full-Time

Category


General Office Administration

Position Summary

Provide administrative and technical support to the Facilities and Construction Management offices. Maintain complex financial and budgetary spreadsheets; assist with monitoring budget status; reconcile discrepancies in accounts; and develop financial, procurement, and invoice tracking reports. Record expenditures and/or payments of building services expenses and ensure that these are posted to correct accounts. Serve as primary contact for staff, customers and vendors in answering questions and resolving concerns.

Qualifications

Required Education:
High School Diploma or equivalent

Required Experience:
3+ years of experience in an office setting or similar environment. Experience providing a high level of customer service.

Preferred Experience:
2 years office experience with an Associate's degree or 1 year of office experience with a Bachelor's degree.

Required Skills, Knowledge and Abilities:
Excellent interpersonal, organizational skills and verbal written communication skills. Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced Microsoft Suite (Powerpoint, Word and Excel). Knowledge of desktop publishing software and Access preferred. Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.


NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels. Need help finding the right job?

We can recommend jobs specifically for you!
Click here to get started.