Receptionist Opportunity in Dallas

Front Desk Receptionist Opportunity

Burnett/Choice Specialists are excited to partner with a top Texas-based private equity firm! They are looking to add a front desk receptionist to their busy Dallas branch office. This client manages approximately $1.6 billion in assets, specializing in infrastructure investments across the energy, industrial, logistics, and agricultural sectors. This is an excellent opportunity to get a foot in the door with an amazing, super successful company. The front desk receptionist is the first person visitors and internal staff see, so is literally the "face and smile" of the company. In addition to traditional receptionist duties, they also have this role assist with "office services" things like making/refilling coffee throughout the day, ordering lunches for meetings/the team, keeping conference rooms clean and tidy, controlling conference room bookings to ensure nothing gets double booked and assisting as needed in general. The ideal person will be professional, friendly and up for jumping in and helping the office wherever needed.

Position Outline:

• Meet and greet all visitors in the office with a spirit of hospitality and helpfulness.
• When guests arrive: Offer drinks, take luggage
• Daily lunch ordering and distribution.
• Daily mail retrieval and distribution.
• Inventory management for company supplies including coffee and kitchen supplies, paper products, bathroom needs, office supplies, snacks and candy.
• Daily maintenance of the coffee machines, kitchen, trash, war/team room and conference rooms.
• Arrange/prepare/clean and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Send parking instructions to guests and enter guest names into the building system as needed.
• Schedule all vendor deliveries / office issues in building management system.
• Develop a thorough understanding of building protocols and processes for scheduling deliveries.
• Drive key team activities and events such as all-hands meeting, team meetings, conferences, ordering supplies and social events.
• Assist the Office Manager in coordinating Portfolio Company board meetings and surrounding details.
• Submit expense reports in a timely manner.
• Build and maintain good business relationships with executives and staff across Cresta and all PortCos.
• Ensure supported employees are prepared with all materials and information for meetings, events, and travel.
• Participation in general administrative duties including copying, ad-hoc projects, committees and/or group events.

Hours, Location, Salary, etc.:

• Hours will be Monday-Friday, 8:30am-4:30pm
• Office is located Uptown Area of Dallas (75201 zip)
• Pay Range is $20-$26/hr, DOE
• Parking is provided
• Free lunch and beverages daily
• This role is slated as long term contract with possibility of going perm