Administrative Front Office Coordinator - Infusion & Oncology

Administrative Front Office Coordinator - Infusion & Oncology

Sun City, CA $46,009 - $49,999 a year

Full Time

Position Overview

This role offers a warm and welcoming first impression to patients and guests, ensuring a smooth and efficient patient experience. You will collaborate closely with clinical teams and business offices to optimize patient flow, minimize wait times, and enhance overall satisfaction. Front office duties rotate periodically to maintain high levels of patient and employee contentment.

Key Responsibilities

• Maintain a safe, clean, and compliant work environment, adhering to unit safety and infection control standards.
• Rotate through various front office assignments as scheduled by management, including coordinating peer discussions.
• Handle phone calls and voicemails promptly and manage incoming and outgoing faxes efficiently.
• Complete recall lists and ensure patient confidentiality is strictly maintained in all communications and documentation.
• Display and distribute HIPAA Notice of Privacy Practices to new patients and every three years thereafter.
• Ensure compliance with medical practice regulations such as HIPAA and OSHA.
• Assist patients with form completion when needed.
• Coordinate new patient appointments, providing necessary visit information and directions.
• Register new patients and update demographic information accurately in the Practice Management system.
• Verify insurance eligibility, collect and scan identification and insurance cards, and obtain necessary signatures on financial and privacy forms.
• Collect co-pays, deductibles, and balances due at check-in.
• Enter required MACRA measurements into the electronic health record (EHR) system upon patient arrival.
• Prepare patient records and packets for infusion visits, verify eligibility, and create financial identification numbers.
• Coordinate follow-up appointments and ensure prior authorizations and orders are current and distributed appropriately.
• Process medical records requests, manage transcribed documents, and facilitate physician signatures.
• Perform additional duties as assigned to support the smooth operation of the clinic.

Qualifications

• Minimum of one year healthcare experience with front desk responsibilities is required.
• Familiarity with insurance types such as HMO and PPO is preferred.
• Strong customer service skills and the ability to communicate effectively at all organizational levels.
• Demonstrated leadership, teamwork, and cooperation skills.
• High ethical standards and professional integrity.
• Bilingual abilities are a plus.

Education

• High school diploma or GED required.

Certifications

• Current BLS certification from the American Heart Association (healthcare provider) is preferred.

All candidates must successfully complete a physical evaluation, drug screening, and background checks prior to employment. This position is located in a regional healthcare setting within the Pacific Northwest, serving diverse communities with compassionate care.