Financial Specialist

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Basic Function

Oakwood Village is seeking a Financial Specialist to join our team! This position will be responsible for the management of Accounts Payable for all Oakwood Village legal entities, support the controller with special projects and workflow process improvements, oversee payroll workloads to meet operational requirements, and assist in development and implementation of policies and procedures. Oakwood offers a comprehensive benefit package, including retirement matching, and flexible scheduling.

ESSENTIAL RESPONSIBILITIES (including but not limited to)

Responsible for the management of accounts payable process for all Oakwood Village legal entities

• Oversees accounts payable specialists and accounts payable function in NetSuite, including vendor setup, management, and 1099s

• Expertise in Workplace to manage accounts payable; reviewing invoices and check requests; end user support
• Manages interface between Workplace and NetSuite
• Oversees weekly check and ACH processing
• Supports Controller with special projects and workflow process improvements; creating and maintaining strong internal controls
• Manages payroll workload to meet operational requirements. Ensure time and attendance and payroll is processed in an accurate, compliant, and timely manner.
• Ensures compliance with statutory reporting and filing requirements and ensures all payroll information and records are maintained in accordance with statutory requirements.

• Verifies all changes to payroll with supporting documentation. Reviews edits by supervisors for accuracy. Works closely with supervisors and managers to ensure employees are paid properly.
• Manages productive relationships between Finance and Human Resources, helping to ensure clear and open channels of communication and collaboration.
• Compiles data from payroll sources. Reviews the accurate processing of staff transfers, promotions, terminations, etc.
• Processes and remits benefit deductions within payroll system and with third party vendors (insurance, FSA, 403(b), etc.).
• Supporting the Accounting Team, prepare relevant reports for compliance on a weekly, monthly, quarterly, and year-end basis. Reports include quarterly unemployment reporting and Payroll Based Journal (PBJ), W-2s, ACA (1095/1094), Forms 5500, Audit reports, Annual Cost Reports, and annual 990's.
• Supports the Accounting Team with audits including annual financial audit, workers comp audit, and 403b audit Non-Discrimination testing for flexible spending and 403b provider.
• Prepare payroll journal entry after each payroll for Accounting Manager or Controller's review and posting to the general ledger
• Reviews the following to ensure the payroll service provider is reporting, paying and filing accurately and on a timely basis: quarterly 941 tax filings, all annual payroll tax filings, payments for social security, medicare, federal tax withholding, and state of Wisconsin tax withholding, as well as wage attachments and garnishments.
• Supporting the Accounting Team, reconciles and remits payment for 403(b) plan and maintains appropriate records. Supports 403(b) plan administrator for annual plan reporting.
• Assists in the development and implementation of payroll policies and procedures, including supervisor training related to payroll. Prepares, documents, and delivers the payroll-related training during employee orientation.
• Analyzes and reviews all payroll processes to improve efficiency and accuracy.
• Provides support for payroll-related projects and processes.
• Keeps abreast of all industry changes relating to payroll.
• Participates in Financial Analysis projects as needed for Oakwood Village entities and departments.
• Performs other duties as assigned.

QUALIFICATIONS

• Knowledge of payroll functions and general accounting principles.
• Accurate and detail oriented.
• Excellent organizational and prioritizing skills. Ability to organize/prioritize workload in order to meet deadlines.
• Ability to handle confidential information.
• Knowledge of current government regulations and company policies and procedures pertaining to payroll and accounts payable.
• Excellent human relations and communication skills.
• Ability to work in a partnership environment which fosters effective teamwork in meeting the mission of Oakwood.
• Ability to exercise independent judgment and make sound decisions.
• Ability to work with minimal supervision.
• Proficient in operating computer and other office equipment.
• Information management skills and problem-solving skills.

EXPERIENCE, EDUCATION, AND/OR TRAINING

• Associate degree in Accounting with 7+ years relevant experience.
• Proficient in the use of Microsoft Office applications, especially spreadsheet tools.
• Knowledge of relevant payroll processing computer applications.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficient in data entry.

• Conveys knowledge of principles and processes for providing customer service. This includes possessing a willingness and ability to build strong relationships, conduct meetings to share constructive feedback and navigate different personalities.