Finance Coordinator

Position Title Finance Coordinator

Department Finance

Reports To Finance Manager

Employment Type Part-Time

FLSA Status Non-Exempt

Work Arrangement On-Site

Primary Location Cincinnati, OH | 730 Oak St.

Work Schedule Tuesday – Friday, 9:00 AM - 4:00 PM

POSITION SUMMARY

The Finance Coordinator provides day-to-day administrative and transactional support to the organization’s finance and payroll functions across GRO Community and GRO Clinical Services. This position is responsible for maintaining accurate financial documentation, supporting payroll processing, entering and tracking accounts payable transactions, coding financial activity, and maintaining organized digital records. This position is responsible for being highly organized, detail-oriented, comfortable working with financial information, and able to independently manage recurring tasks while maintaining accuracy, confidentiality, and established deadlines.

ESSENTIAL DUTIES & RESPONSIBILITIES

Payroll Support

• Assist the Payroll Administrator with payroll preparation and processing activities.
• Review payroll-related information for completeness and accuracy prior to processing.
• Assist with entering payroll adjustments, employee changes, deductions, reimbursements, or other payroll-related information as assigned.
• Maintain organized payroll documentation and supporting records.
• Assist with identifying and resolving missing or incomplete payroll information.
• Maintain strict confidentiality of employee compensation and payroll information.

Accounts Payable & Receivable

• Enter invoices and bills into the finance system for both GRO subsidiaries.
• Ensure invoices are assigned to the appropriate entity, vendor, category, and supporting documentation.
• Maintain accurate digital copies of invoices, receipts, payment records, and related documentation.
• Track outstanding or incomplete invoices and follow up internally when additional information is required.
• Assist with maintaining accurate vendor records and accounts payable documentation.

QuickBooks & Transaction Coding

• Review and code designated Ohio transactions within QuickBooks.
• Assign transactions to the appropriate accounts, categories, programs, or cost centers based on established accounting procedures.
• Maintain appropriate supporting documentation for coded transactions.
• Identify transactions that are unclear, incomplete, duplicated, or require additional review and escalate them to the appropriate finance team member.
• Assist with transaction clean-up and reconciliation support as assigned.

Financial Records & Administrative Support

• Maintain an organized electronic filing system for financial records across GRO entities.
• Upload, label, categorize, and archive financial documents according to established procedures.
• Maintain documentation necessary to support financial reviews, audits, and compliance activities.
• Assist with retrieving financial records and supporting documentation as requested.
• Support recurring finance deadlines and administrative projects.
• Perform additional finance and administrative duties as assigned.

Other Duties: Performs other related duties assigned to support departmental and organizational needs.

MINIMUM QUALIFICATIONS

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

Experience

• Minimum of 1–2 years of administrative, finance, accounting, payroll, or accounts payable experience preferred.

Licensure / Certification

• Not applicable or required

Additional Requirements

• Previous experience handling confidential or financial information strongly preferred.
• Experience with QuickBooks, Bill.com, payroll systems, or similar financial platforms is a plus

KNOWLEDGE, SKILLS & ABILITIES

• Strong attention to detail and commitment to accuracy.
• Ability to work with confidential payroll and financial information.
• Strong organizational, time-management, and follow-through skills.
• Ability to independently manage recurring tasks and meet established deadlines.
• Basic understanding of accounts payable, transaction coding, and general financial processes.
• Ability to identify discrepancies and appropriately escalate concerns.
• Proficiency with Microsoft Office and/or Google Workspace.
• Experience with QuickBooks and Bill.com preferred.
• Experience with payroll or HRIS systems is preferred.
• Strong written and verbal communication skills.

PERFORMANCE EXPECTATIONS

Performance Area

Standard / Measure

Productivity

= 95% of assigned weekly and monthly tasks completed within the designated reporting period. No recurring backlog of assigned transactions or finance tasks.

Quality & Accuracy

Maintains = 98% accuracy across assigned financial transactions and data entry, with a monthly error/correction rate of = 2% .

Timeliness

= 95% of assigned tasks completed by deadline . Bills entered within 2 business days of receipt/approval and assigned discrepancies escalated within 1 business day of identification.

Documentation

= 98% documentation completeness during periodic file audits, with required documents filed within 2 business days of receipt or processing.

Communication

Responds to or acknowledges assigned finance-related requests within 1 business day and documents/escalates 100% of identified issues that could impact established deadlines.

Attendance & Reliability

Maintains = 95% scheduled attendance , excluding approved/protected leave, and consistently follows organizational call-off and attendance procedures.

Compliance

100% completion of required compliance activities and procedures, with zero substantiated confidentiality violations or intentional bypasses of established financial controls.

Position-Specific KPI

[Enter KPI and target]

Performance expectations may be further defined through departmental goals, supervision, performance evaluations, and organizational KPIs.

WORK ENVIRONMENT & TRAVEL

Work Setting: In office work environment based in our administrative headquarters office

Travel Requirement: minimal travel to bank may be required

Estimated Travel: less than 10%

PHYSICAL REQUIREMENTS

• Ability to perform the essential functions of the position with or without reasonable accommodation.
• Ability to operate standard office and/or position-specific equipment.
• Ability to communicate effectively in person, electronically, and by telephone.

COMPENSATION

Pay Structure

Hourly

Compensation

$22.00 Per Hour

Additional Compensation

Not Applicable

WHAT WE OFFER

• Competitive salary and benefits package.
• A supportive and dynamic work environment committed to social impact.
• Opportunities for professional development and growth.

ORGANIZATIONAL & COMPLIANCE EXPECTATIONS

All employees are expected to perform their responsibilities in accordance with GRO Community policies and procedures and all applicable federal, state, contractual, licensing, accreditation, and regulatory requirements. Employees are responsible for maintaining all licenses, credentials, certifications, trainings, background clearances, and other requirements applicable to their position.

EQUAL EMPLOYMENT OPPORTUNITY

GRO Community is an Equal Opportunity Employer. Employment decisions are made based on organizational needs, position requirements, qualifications, and applicable law without unlawful discrimination or harassment.

JOB DESCRIPTION ACKNOWLEDGMENT

I acknowledge that I have received and reviewed this job description and understand the essential duties, responsibilities, qualifications, and performance expectations associated with my position. I understand that this document describes the general nature and level of work performed and is not an exhaustive list of all responsibilities. GRO Community may modify duties and responsibilities based on organizational and operational needs.