HR Specialist

Job Description

Job Description

HUMAN RESOURCES SPECIALIST

Location: Onsite

Reporting to the HR & Payroll Manager this role is responsible to support the Human Resources department in daily administrative operations and ensure efficient HR processes across recruitment, onboarding, record keeping and maintenance, HRIS entry, and compliance. This role serves as a key point of contact for employees and helps maintain a positive and organized workplace environment.

• Maintain and update employee records in HRIS systems, ensuring accuracy and confidentiality.
• Assist in organizing Continuing Legal Education (CLE) sessions, tracking attorney CLE credit information, tracking mandatory annual training statuses and organizing professional development activities.
• Assist in talent acquisition process including post job openings, coordinate recruitment activities as directed, schedule interviews and communicate with candidates, track status of candidates in HRIS and respond with follow up letters at the end of the recruitment process.
• Assist or prepare correspondence as requested.
• Assist with benefits administration, enrollments, changes, and terminations as well as invoice reconciliations.
• Assist with payroll processing on a semi-monthly basis.
• Assist with processing of terminations.
• Complete I-9 forms, verify I-9 documentation and maintain I-9 files.
• Conduct audits of payroll, benefits or other HR programs and recommend corrective action.
• Coordinate annual performance reviews, and assist with performance management process.
• Coordinate onboarding activities, including orientation sessions and ensure completion of new hire paperwork and compliance documents.
• Make photocopies; mail, scan and email documents; and perform other clerical functions.
• Prepare HR reports, metrics, and data summaries as requested.
• Process mail.
• Serve as a first point of contact for employee inquiries regarding HR policies and procedures.
• Submit online investigation requests and assist with new-employee background checks.
• Support employee engagement initiatives and firm culture programs.
• Track employee attendance, leave balances, and time-off requests.

• Perform other related duties as assigned.

Education and Required Skills:

• Bachelor’s degree required.
• Minimum 2 years’ experience in human resources.
• Experience in Legal setting highly preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Strong proficiency with Microsoft Office Suite.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Certifications:

• SHRM-CP preferred.

Work Hours:

• In-office work at the Little Falls, NJ location. Hybrid and remote work are not options for this position.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one hour lunch).
• Overtime (over 40 hours) may be required from time to time.
• Compensation range $35/hr - $40/hr (dependent upon relevant experience).
• Medical, Dental, Vision, Long Term Disability, and 401(k) benefits offered.

Scarinci Hollenbeck is an Equal Opportunity Employer.