Executive Administrative Assistant & HR Coordinator

Executive Administrative Assistant & HR Coordinator Trending Job Description The HR Generalist / Executive Administrative Assistant is a blended role responsible for supporting human resources activities and executive-level administrative functions for the business unit. This position plays an important role in creating positive employee experiences while also providing high-level administrative support to the BU President. The ideal candidate is professional, detail oriented, organized, adaptable, and capable of managing multiple priorities in a fast‑paced environment. This role is well suited for someone who enjoys a fast‑passed and dynamic environment leveraging strong administrative and coordination skills. In This Role, Your Responsibilities Will Be: Provide administrative support to leadership and executive team members. Manage calendars, coordinate meetings, and schedule appointments. Arrange travel accommodation and assist with expense reporting. Prepare presentations, reports, meeting agendas, and business correspondence. Coordinate meetings, leadership events, and site communications. Support internal communications and company culture programs. Maintain strong organization and time management. Assist with onboarding activities including new hire paperwork, orientation scheduling, and employee setup processes. Support HR compliance requirements including I‑9 administration, record keeping and policy adherence. Maintain electronic employee files and ensure HR records are accurate and up to date. Support HR initiatives such as employee engagement activities, recognition programs, and company events. Prepare basic HR documents including employment verifications, letters, and routine communications. Maintain confidentiality of employees and company information. Assist with data entry and reporting within HR systems. Collect, audit and ensure accurate payroll and time‑keeping reporting. Who You Are: You’re a natural multitasker who takes pride in keeping things running smoothly. You handle sensitive information with discretion, communicate professionally at all levels, and bring a proactive, solutions‑oriented mindset to everything you do. You’re equally comfortable supporting a busy executive and navigating an HR question from a new hire. For This Role, You Will Need: 3+ years of relevant experience. Experience supporting senior leadership executives. Proficiency in Microsoft Office. Strong verbal and written communication skills. Strong organizational and multitasking skills. Excellent attention to detail and follow through. Ability to work independently and collaboratively in a team environment. Authorized to work in the United States without sponsorship now and in the future. Preferred Qualifications That Set You Apart: Associate or bachelor’s degree in human resources, business administration, or related field. Experience with HRIS systems or payroll platforms. Experience in a manufacturing or corporate office environment. 5+ years of professional experience in executive administrative support. Benefits We recognize the importance of employee wellbeing. We prioritize providing flexible, competitive benefits plans to meet you and your family’s physical, mental, financial, and social needs. We provide a variety of medical insurance plans, with dental and vision coverage, Employee Assistance Program, 401(k), tuition reimbursement, employee resource groups, recognition, and much more. Our culture offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave. Work Authorization Emerson will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F‑1 (including those with OPT or CPT), H‑1, H‑2, L‑1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire. Equal Opportunity Employer Emerson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. Job Info Job Identification 26005409 Job Function Human Resources Posting Date 05/27/2026, 04:37 PM Job Schedule Full time #J-18808-Ljbffr City of Shakopee, MN