Fleet Administrator

$28 - $34 per hour

Full-time

Harbinger Motors

About Harbinger
Harbinger is an American commercial electric vehicle (EV) company on a mission to transform an industry starving for innovation. Harbinger’s best-in-class team of EV, battery, and drivetrain experts have pooled their deep experience to bring a first-of-its-kind EV platform to support the growing demand for medium-duty EVs and Hybrids. Harbinger: Familiar Form, Revolutionary Foundation.
About The Role
We are seeking a highly organized and detail-oriented Fleet Administrator for a contracted, hourly position to manage the operational logistics and compliance of our nationwide demo vehicle fleet. This role is critical in supporting our sales efforts by ensuring vehicles are deployed efficiently, maintained correctly, and tracked meticulously.
Key Responsibilities
Fleet Logistics & Management
Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities.
Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers.
Manage the day-to-day logistics, including submitting transfer requests to the internal Logistics team and working directly with external Brokers to arrange vehicle transport.
Confirm pick-up and drop-off timing and details, and send the Bill of Lading (BOL) to the receiving party (e.g., dealer or sales representative).
Update and maintain the Demo Fleet Tracker with accurate, real-time locations and statuses of all vehicles.
Utilize vehicle telemetry/tracking software to gain insightful, accurate vehicle location data.
Compliance, Agreements, & Reporting
Create, manage, and execute Trial Testing Agreements with the receiving party, ensuring all agreements are signed prior to vehicle drop-off.
Collaborate with Harbinger Technical Program Managers (TPMs) to ensure demo vehicles are compliant for road use and equipped with the necessary and desired features for sales purposes.
Analyze usage and prepare comprehensive reporting on demo fleet utilization. Provide strategic insights and guidance on the effectiveness of all deployments to drive efficiency.
Generate and distribute a weekly fleet report summary on the usage and status of each demo vehicle.
Maintenance & Issue Resolution
Log and communicate all vehicle issues that occur within the demo fleet to the Service and Customer Operations teams for immediate diagnosis and field repair.
Note and track vehicle downtime in the fleet tracker and communicate updates to the receiving party.
Collaborate with the Service team to schedule necessary service and maintenance on demo vehicles.
Provide the Service team with current locations and planned durations for every
vehicle to align with service needs and software update schedules.
Additional Sales Operations Responsibilities
Assist with report distribution and meeting preparation
Assist with vehicle selling duties such as order processing and order documentation
Qualifications
Required Skills & Experience
Proven experience in a logistics, fleet, or operations role, preferably supporting a national operation.
Exceptional organizational skills and meticulous attention to detail.
Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives.
Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software).
Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment.
Preferred Skills
Demonstrated ability to create and standardize operational processes and workflows.
Experience managing complex, time-sensitive logistical movements (e.g., freight, vehicle transport).
Familiarity with contract or agreement management processes (e.g., tracking signatures, ensuring compliance).
A process-driven mindset with a focus on efficient execution and error reduction.
Work location
This role is based in our Garden Grove, CA office.
This role is expected to work 4 days on site in office per week, with flexibility for remote work the remaining days.
Key Benefits & Perks
Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
Early-stage Stock Options
Robust Retirement Savings (401k, HSA, FSA)
Generous Paid Time Off (PTO) & Parental Leave
Annual Vacation Bonus
Wellness & Fertility Benefits
Cell Phone Stipend
Complimentary Meals & Stocked Kitchens
California Pay Range
$28—$34 USD
Equal Opportunity
Harbinger is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.
Harbinger is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at View email address on ev.careers.
Candidate Data Privacy
Harbinger may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Harbinger may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.
Harbinger may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our HR, legal, and finance teams, and the team(s) with the position(s) for which you are applying; (ii) Harbinger affiliates; and (iii) Harbinger’s service providers, including providers of background checks, staffing services, and cloud services.
Harbinger may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.
Please note that we are currently not accepting applications from third party application services. Any unsolicited resumes or candidate profiles submitted in response to our job posting shall be considered the property of Harbinger and are not subject to payment of referral or placement fees if any such candidate is later hired by Harbinger unless you have a signed written agreement in place with us which covers the applicable job posting.

Apply

Vacancy posted 17 days ago

Similar jobs that could be interesting for youBased on the Fleet Administrator in California vacancy

Fleet Administrator
$28 - $34 per hour
...Fleet Administrator Garden Grove, CA Harbinger is an American commercial electric vehicle (EV) company on a mission to transform an industry starving for innovation. Harbinger's best-in-class team of EV, battery, and drivetrain experts have pooled their deep experience...
Suggested
Hourly pay
Contract work
Work at office
Immediate start
Remote work
Harbinger
Garden Grove, CA
3 days ago
Fleet Supervisor
$24 per hour
Job Title: Fleet Supervisor Company: 8Fleet Location: San Francisco About 8Fleet: 8Fleet is hiring! We are a leader in providing high-quality professional drivers, well-maintained vehicles, and consistent availability. Our commitment to excellence creates a premier...
Suggested
Full time
All shifts
Flexible hours
Shift work
8Fleet Inc.
San Francisco, CA
23 hours ago
Automotive Fleet Supervisor
$92.4k - $133.5k
...cultivate your skills and take you to the next level. Job Description: This position maintains a safe, reliable, and cost-efficient fleet of vehicles, both ground support equipment and street vehicles. He/She ensures proper use and care of physical assets, helps prevent...
Suggested
Permanent employment
Full time
Temporary work
Work experience placement
Relocation
Relocation package
Flexible hours
UPS
Gardena, CA
3 hours ago
Construction Fleet Manager
$120k - $160k
...Job Description Job Description We are seeking an experienced Construction Fleet Manager to oversee our comprehensive fleet operations, equipment maintenance, and daily shop logistics. This is a hands-on leadership position responsible for ensuring our mixed fleet...
Suggested
Full time
Work experience placement
Work at office
Anderson Pacific Engineering Construction, Inc.
Santa Clara, CA
18 days ago
Fleet Admin - Hybrid - CA Only
$20 - $24 per hour
...wins together and believes that meaningful work happens when great people connect with great purpose. Position Impact: The Fleet Admin is responsible for supporting all aspects of Race's vehicle fleet, from maintenance and repair to fuel management and driver training...
Suggested
Hourly pay
Full time
Casual work
Local area
Remote work
Home office
Night shift
Weekend work
2 days per week
Race Communications
Merced, CA
10 hours ago
Fleet Support Administrator (John Wayne Airport)
$23.29 per hour
Are you organized, detail-oriented, and an expert in fleet management and business analysis? As a Fleet Support Administrator at SIXT, you'll play a vital role in ensuring smooth and efficient operations. You'll manage repairs, oversee work orders, and coordinate the day...
Hourly pay
Flexible hours
Shift work
Day shift
Afternoon shift
SIXT
Santa Ana, CA
10 hours ago
Dedicated Fleet Manager
$73.22k - $117.2k
...retailers and producers who need consistent, dependable, high-quality delivery services. We provide customers the flexibility of a private fleet, without the expense. Dedicated Solutions is divided into East and West divisions. Job Summary The Dedicated Fleet Manager is...
Bi-weekly pay
For contractors
Work experience placement
Work at office
Local area
Monday to Friday
Weekend work
CRST The Transportation Solution, Inc.
Tracy, CA
5 days ago
Fleet Manager
$60k - $150k
...Fleet Sales Consultant Become a Rusnak! Join Rusnak Auto Group, a leading automotive organization with over 60 years of success serving Greater Los Angeles and Southern California. We are proud to offer a dynamic, diverse, ethical, and professional workplace where dedicated...
Local area
Rusnak Auto Group
Pasadena, CA
2 days ago
Fleet Manager
$118.7k - $138.6k
...ask for an accommodation or an alternative application process. Fleet Manager Reg - Full Time Level 4 - Manager Ramona, CA, US 5... ...lifecycle planning. The Fleet Manager provides leadership to Fleet Administrators, Fleet Compliance Coordinators, mechanics, and other fleet...
Full time
Work at office
Pro Energy Services Group
Ramona, CA
5 days ago
Fleet Manager
...Description Summary The Station Fleet Manager is responsible for overseeing all aspects of the station’s fleet, including scheduled and unscheduled maintenance, implementation of fleet policies and procedures, monitoring driver activity and vehicle usage, ensuring FMCSA...
Local area
Shift work
Weekend work
Afternoon shift
Early shift
SkyHop Global
San Francisco, CA
5 days ago
Fleet Manager
$186k - $223k
...disruption with a precision the industry has never had, and turn that foresight into a structural edge. Role Scope Own the hardware fleet lifecycle: receipt, deployment, spares, RMA, and decommission across every site. Set spares strategy per site, levels, locations, and...
FluidStack
San Francisco, CA
1 day ago
Fleet Coordinator
$23.29 per hour
...SIXT is seeking a Fleet Support Administrator in Santa Ana, California. This role involves managing repairs, overseeing work orders, and coordinating fleet operations to ensure every vehicle is ready for action. Ideal candidates should be detail-oriented with strong analytical...
Hourly pay
Flexible hours
Sixt
Santa Ana, CA
3 days ago
Fleet Coordinator
...Rex Moore Group, Inc. - YouTube Job Overview : The Fleet Coordinator starts by reviewing the maintenance dashboard to identify... ..., insurance, and maintenance scheduling Perform general administrative support duties as assigned to support fleet operations What...
Hourly pay
Contract work
Work at office
Rex Signature Services
Sacramento, CA
1 day ago
Fleet Supervisor
$71.88k - $133.49k
...GENERAL PURPOSE Supervise day-to-day shop activities and fleet mechanics who provide preventative and corrective maintenance for DFA-owned equipment. Plan, schedule, and document repair work to ensure that all work is done in a safe, compliant, efficient, and...
Work at office
Local area
Dairy Farmers of America
Rowland Heights, CA
1 day ago
Fleet Supervisor
$27 - $36 per hour
...Fleet Supervisor Tomales Bay Foods, home of the Cowgirl Creamery, is looking for an enthusiastic leader to help guide our Delivery team. This position is responsible for providing direction and coaching for staff while meeting daily and weekly goals in the most efficient...
Hourly pay
Full time
Work at office
Cowgirl Creamery & Tomales Bay Foods
Petaluma, CA
1 day ago
Fleet Manager
$49 - $66 per hour
...poster from Peterson Cat Peterson Cat has a need for a Corporate Fleet Manager based at our San Leandro, CA location. SUMMARY The... ...departments related to fleet services. Manage budget preparation and administration for Fleet department; Continuously monitor and control...
Full time
Contract work
Work experience placement
Work at office
Night shift
Peterson Holding Company
San Leandro, CA
3 days ago
Fleet Manager
$90k - $105k
...Position Summary Amerit Fleet Solutions, one of the leading fleet maintenance companies in the US , is looking to hire a skilled... ...to cut costs and improve efficiencies Perform administrative functions; including payroll approval, scanner downloads, repair...
Weekly pay
Shift work
Amerit Fleet Solutions
Hesperia, CA
3 days ago
Fleet Coordinator
$32 per hour
...) A culture of safety A commitment to helping our Team Members do things that they never dreamed possible. As a Specialist, Fleet Administration, you will play a key role in supporting maintenance and transportation operations by managing fleet systems, improving processes...
Hourly pay
Work at office
Flexible hours
Shift work
Savage Services
Los Angeles, CA
3 days ago
Fleet Manager
$75k - $120k
## Fleet ManagerApplylocations: Fresno CAtime type: Full timeposted on: Posted Todayjob requisition id: R280797ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITEJoin Our Community of Food People!The Manager, Fleet will oversee...
Minimum wage
Temporary work
Work at office
Local area
Flexible hours
Shift work
Night shift
US Foods
Fresno, CA
3 days ago
Fleet Coordinator
$33 - $38 per hour
...Overview: The Fleet Coordinator is responsible for ensuring that the Transdev managed fleet of vehicles (Roadside Assistance and AUX/Training) is available at the agreed SLA to meet the operations need. The Fleet Coordinator will be responsible for the day-to-day maintenance...
Full time
Contract work
Temporary work
Work at office
Local area
Flexible hours
Shift work
Transdev
Los Angeles, CA
1 day ago
Fleet Manager - Billable
$115k - $125k
...Position Summary Autonomous Vehicle - Fleet Manager | San Diego, CA The Fleet Manager ("FM") is responsible for managing a team of autonomous vehicle service technicians, and delivering an exceptional client experience. The ideal candidate will be both a leader...
Weekly pay
Monday to Friday
Flexible hours
Shift work
Weekend work
Amerit Fleet Solutions
San Diego, CA
4 days ago
Fleet Manager
$105k - $115k
...Responsible for the strategic and operational management of fleet assets, including leadership and supervision of mechanics and... ...management, maintenance operations, parts inventory control, budget administration, and performance reporting. Develop and implement fleet...
Full time
For contractors
Work at office
Local area
Flexible hours
Shift work
Night shift
Falck
Orange, CA
3 days ago
Fleet Manager
...Fleet Manager Milpitas, California, United States About the Job Fleet Manager The Fleet Manager plays a crucial role in ensuring the efficient and cost-effective use of the company's vehicles, as well as ensuring compliance with all local, state, and federal safety...
Contract work
Local area
Weekend work
5 Star Global Recruitment Partners
Milpitas, CA
1 day ago
Fleet Supervisor
...coordinating and directing Team Member activities engaged in servicing and repairing equipment and vehicles assigned to the Company. The Fleet Supervisor is responsible for team member engagement, development, and regulatory compliance as it relates to company vehicle assets...
Producers
Fresno, CA
1 day ago
Fleet Manager at The Hertz Corporation Los Angeles, CA
$85k
...Fleet Manager (Los Angeles, CA) The Fleet Manager manages fleet operations within a Pool to ensure maximum performance through disciplined execution of fleet objectives. The role involves collaborating with all necessary parties on daily fleet availability/movement across...
Local area
The Hertz Corporation
Los Angeles, CA
5 days ago
Fleet Manager
...Mechanic Trainee(s), and other assigned staff. Develop and apply administrative policies and procedures in connection with the direction of... ...reports as needed and directed. Organize and supervise a regular fleet maintenance program for all vehicles. Organize and maintain a...
Contract work
Traineeship
Work experience placement
Seasonal work
Work at office
Town of Mammoth Lakes, CA
Mammoth Lakes, CA
2 days ago
Equipment and Fleet Manager
...JOB DESCRIPTION Equipment Fleet and Shop Manager POSITION OVERVIEW Under the direction of the Director of Agronomy, the Equipment Manager oversees a comprehensive preventive maintenance program as well as the repair of all equipment. This position requires good record...
Long distance
Day shift
Golf Course Superintendents Association of America (GCSAA)
Santa Barbara, CA
5 days ago
Sprinter Fleet Sales Manager - Autobahn Motors
$75k - $250k
...Explore what a rewarding future with Sonic Automotive, Inc, could look like!Salary: $75,000 to $250,000Job DescriptionSummaryThe Sprinter Fleet Sales Manager is responsible for growing and managing commercial Sprinter fleet sales while building long-term relationships with...
Work at office
Local area
Sonic Automotive
Belmont, CA
1 day ago
Fleet Mechanic - Shop Manager
$30 - $35 per hour
...Job Description Job Description Fleet & Equipment Mechanic and Shop Manager JOB ID#76178 Description: Our client is looking for experienced Fleet & Equipment Mechanic and Shop Manager. This role is responsible for maintaining the readiness...
Full time
Local area
Monday to Friday
Day shift
BBSI- Modesto
Modesto, CA
3 days ago
Road Course Broadcast Operations Manager
La28Careers is seeking a Manager of Venue Planning & Operations to join their team in downtown Los Angeles. This role involves leading the integration of broadcast requirements for road course events, developing operational plans, and coordinating logistics for high-profile...
La28Careers
Los Angeles, CA
4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Fleet Administrator. Be the first to apply!