Sample Coordinator

Job Title: Sample Management CoordinatorJob Description

The Sample Management Coordinator supports laboratory operations by overseeing the receipt, tracking, storage, and distribution of samples and standards. This role follows established procedures, assists laboratory personnel with sample management processes, and helps ensure compliance with laboratory and regulatory requirements. It offers valuable exposure to clinical processes and an opportunity to build experience in a large, professionally run laboratory environment.

Responsibilities

• Receive, log, label, inventory, store, and distribute samples and standards in accordance with established procedures.

• Maintain accurate records and track sample status throughout the laboratory workflow to ensure full traceability.

• Communicate sample status, issues, and updates clearly and promptly to laboratory staff.

• Support proper sample handling, storage, and documentation practices to maintain sample integrity and data quality.

• Review laboratory requests to verify they comply with established procedures and standard operating practices.

• Assist with investigations, deviations, corrective actions, and preventive actions (CAPAs) related to sample management.

• Train laboratory personnel on sample management procedures, documentation expectations, and storage requirements.

• Respond to environmental monitoring alarms and participate in on-call support as needed to protect sample quality.

• Follow all safety, quality, and regulatory requirements in daily work activities.

• Complete assigned work accurately and within established timelines, prioritizing tasks effectively.

Essential Skills

• High school diploma or equivalent required.

• Minimum of 2 years of experience in sample management, inventory control, laboratory operations, or a related field.

• Knowledge of inventory management and sample tracking processes.

• Understanding of laboratory documentation practices and relevant regulatory requirements.

• Ability to review and follow standard operating procedures (SOPs) consistently.

• Experience using Microsoft Office applications, including Word and Excel.

• Strong organizational skills with the ability to manage multiple samples and tasks simultaneously.

• Effective written and verbal communication skills for interacting with laboratory staff and documenting activities.

• Strong problem-solving and troubleshooting abilities in a laboratory or operational setting.

• Ability to work independently while also collaborating effectively within a team environment.

Additional Skills & Qualifications

• Associate degree, technical certificate, or relevant vocational training in a scientific, technical, or related field preferred.

• Experience in clinical or regulated laboratory environments is beneficial.

• Familiarity with CAPA processes and deviation investigations is an advantage.

• Comfort working with established SOPs and quality systems.

• Ability to adapt to changing priorities and laboratory workflows.

Work Environment

This role is based in a laboratory setting, working closely with approximately 5–10 other coordinators. The environment is structured, process-driven, and focused on safety, quality, and regulatory compliance. Work involves regular handling, labeling, and storage of samples and standards, as well as frequent use of computers and Microsoft Office applications for tracking and documentation. Team members collaborate daily with laboratory staff and may participate in on-call support to respond to environmental monitoring alarms. Professional, appropriate laboratory attire is expected, and employees follow all safety and quality guidelines while working in a controlled lab environment.

Job Type & Location

This is a Contract position based out of Richmond, VA.

Pay and Benefits

The pay range for this position is $18.18 - $20.20/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Richmond,VA.

Application Deadline

This position is anticipated to close on Sep 25, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.