Bookkeeper

Local School Bookkeeper

Approved February 2019

To provide the routine bookkeeping and secretarial duties of the school under the direction of the principal

Non-Exempt. Reports to: Principal

Minimum Qualifications:

• High school diploma or equivalent
• Two (2) years' experience in bookkeeping/accounting
• Previous successful experience in computerized accounting systems, preferred
• Good working knowledge of basic office procedures, use of technology, and common office equipment
• Good public relations skills
• Ability to use technology with proficiency in typing and bookkeeping
• Ability to meet the suitability criteria for employment and/or certification licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457
• Ability work collaboratively as a team member with large and/or diverse groups
• Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
• Proficiency in oral, written, and electronic communications and able to use various technological devices/software
• Such alternative qualifications to those listed as the board may

Performance Responsibilities and Essential Functions:

1. Demonstrates support for the school system, its purpose, direction, and
2. Demonstrates the ability to multi-task and to prioritize tasks
3. Maintains confidentiality of any Board of Education business, its staff, and its students.
4. Demonstrates and models regular and predictable
5. Demonstrates professionalism in appearance and in attitude at all
6. Demonstrates the ability to use technology for communication, presentations, research, data analysis, budgeting, record keeping, reporting, scheduling, and other job responsibilities as
7. Maintains a complete and systematic set of financial records for the
8. Records details of financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records,
9. Maintains accounts payable, accounts receivable and monthly financial statements.
10. Prepares deposit and makes daily deposits of
11. Reconciles monthly bank
12. Assists in preparing annual school budget, including athletics and other school sponsored
13. Oversees athletic ticket sales and maintains reconciliation reports for ticket
14. Receives, counts, receipts, and posts all monies coming through the office for general account and special
15. Assists local school principal with account balances and proper accounting protocols.
16. Orders and maintains supplies for assigned
17. Issues checks for approved purchases and other bills as directed by the principal.
18. Collaborates with the Local School Accounting/Fixed Asset clerk with monthly audits.
19. Summarizes and balances entries recorded in individual journals and ledgers and transfers data to general
20. Traces errors and records adjustments to correct charges or credits posted to incorrect
21. Maintains inventory and implements control
22. Acts as support when secretary/receptionist is unable to fulfill
23. Use school system-provided budgeting software and documents in accordance to directives provided by the
24. Assists principal with personnel time/attendance software as
25. Maintain financial files and prepares reports related to local school
26. Maintains security of records and files, following federal, state, and local laws for record
27. Assists teachers in financial planning for field trips as
28. Assists with entering maintenance requests as
29. Reports potential problems, unusual events or work irregularities to appropriate administrative or supervisory
30. Responds to inquiries, requests, constructive feedback, concerns, and/or complaints in a timely and positive
31. Maintains and submits reports, records, and correspondence in a timely and accurate
32. Properly uses and cares for tools, equipment and materials resources of the school
33. Serves on school system committees, task forces, and representative groups as required.
34. Reports absences and takes leave in accordance with board policies and procedures.
35. Performs other job-related duties as directed by the Superintendent, principal and

Salary: Based on the St. Clair County School System Salary Schedule

Terms of Employment: As established by the board and applicable state law.

Evaluation: Performance will be evaluated according to board policy.