Lease Administration Specialist
Educated Solutions Corp
Location
San Jose,CA Description Our client, the U.S.'s largest commercial real estate services firm, has an exciting opportunity for a Lease Administration Specialist to support a global data center portfolio in San Jose, CA . This hybrid contract-to-hire role is ideal for a detail-oriented commercial real estate professional with experience in lease administration, invoice review, financial operations, and vendor compliance management. Schedule is Monday-Friday, 9:00am-6:00pm, with onsite work Tuesday-Thursday. Job Description:
• Support lease administration and asset management activities for a large global portfolio of data center assets
• Review invoices, purchase orders, and lease-related billing to ensure compliance with contractual terms
• Manage the full purchase order lifecycle, including requesting, tracking, monitoring, and allocating funds appropriately
• Serve as the primary point of contact for accounts payable inquiries and resolve billing discrepancies as needed
• Assist asset managers with reviewing vendor contracts, lease agreements, and operational documentation
• Maintain accurate portfolio records and ensure integrity of real estate and financial data
• Track and manage required industry certifications and compliance documentation for service providers
• Generate reports related to vendor compliance, invoice status, and operational metrics for leadership teams
• Collaborate with global teams and support ongoing operational and financial processes across the portfolio
• Utilize spreadsheets, reporting tools, and internal systems to organize and analyze detailed portfolio information Must Have Qualifications:
• Minimum of 5 years of experience in lease administration, commercial real estate operations, asset management support, or related financial operations
• Experience reviewing commercial real estate invoices, purchase orders, lease agreements, and vendor contracts
• Strong understanding of AP/PO processes, invoice reconciliation, and financial administration
• Advanced spreadsheet and reporting experience using Google Sheets or Microsoft Excel
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities in a fast-paced environment Nice to Have Qualifications:
• Experience supporting commercial real estate portfolios within the data center industry
• Experience with reporting platforms such as Looker Studio or Power BI
• Salesforce experience
• Bachelor's degree preferred
• Self-starter mindset with the ability to work collaboratively across global teams
San Jose,CA Description Our client, the U.S.'s largest commercial real estate services firm, has an exciting opportunity for a Lease Administration Specialist to support a global data center portfolio in San Jose, CA . This hybrid contract-to-hire role is ideal for a detail-oriented commercial real estate professional with experience in lease administration, invoice review, financial operations, and vendor compliance management. Schedule is Monday-Friday, 9:00am-6:00pm, with onsite work Tuesday-Thursday. Job Description:
• Support lease administration and asset management activities for a large global portfolio of data center assets
• Review invoices, purchase orders, and lease-related billing to ensure compliance with contractual terms
• Manage the full purchase order lifecycle, including requesting, tracking, monitoring, and allocating funds appropriately
• Serve as the primary point of contact for accounts payable inquiries and resolve billing discrepancies as needed
• Assist asset managers with reviewing vendor contracts, lease agreements, and operational documentation
• Maintain accurate portfolio records and ensure integrity of real estate and financial data
• Track and manage required industry certifications and compliance documentation for service providers
• Generate reports related to vendor compliance, invoice status, and operational metrics for leadership teams
• Collaborate with global teams and support ongoing operational and financial processes across the portfolio
• Utilize spreadsheets, reporting tools, and internal systems to organize and analyze detailed portfolio information Must Have Qualifications:
• Minimum of 5 years of experience in lease administration, commercial real estate operations, asset management support, or related financial operations
• Experience reviewing commercial real estate invoices, purchase orders, lease agreements, and vendor contracts
• Strong understanding of AP/PO processes, invoice reconciliation, and financial administration
• Advanced spreadsheet and reporting experience using Google Sheets or Microsoft Excel
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities in a fast-paced environment Nice to Have Qualifications:
• Experience supporting commercial real estate portfolios within the data center industry
• Experience with reporting platforms such as Looker Studio or Power BI
• Salesforce experience
• Bachelor's degree preferred
• Self-starter mindset with the ability to work collaboratively across global teams
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Lease Administration Specialist in San Jose, CA vacancy
$25 - $28.75 per hour
...California. This role blends customer service with sales and administration responsibilities. The ideal candidate will have a passion for... ...benefits like medical insurance, paid time off, and bonuses for leasing and referrals. #J-18808-Ljbffr Prometheus Real Estate GroupSuggestedHourly payWeekend work$69.54k - $71.63k
...Mental Health Specialist (MHS) Or Mental Health Rehabilitation Specialist (MHRS) Gardner Health Services is currently recruiting... ...community in which they serve, their fellow colleagues, and company administration. A strong sense of teamwork, empathy, and dedication exists...SuggestedFull timeWork at officeImmediate startGardner Family Health Care
San Jose, CA1 day ago$71.5k - $102.3k
...compliance with legal contracts throughout the lifecycle. The Specialist assists in executing and archiving contracts, collaborating closely with peers to enhance the effectiveness of contract administration. Job Description: Essential Responsibilities:...SuggestedContract workWork at officeLocal areaImmediate startFlexible hoursPayPal
San Jose, CA2 days ago- ...Job Title Occupancy Specialist Job Description The Occupancy Specialist works as part of a team under the direction of the Property Manager, to lease units and provide customer assistance to the clients of the John Stewart Company. The Occupancy Specialist must...SuggestedInterim roleLocal areaFlexible hours
The John Stewart Company
San Jose, CA3 days ago - The John Stewart Company in Campbell, California, seeks an Occupancy Specialist to work closely with the Property Manager. This role involves leasing units and assisting clients effectively. The ideal candidate will have familiarity with subsidized housing programs, a...Suggested
$23 - $24.5 per hour
A leading real estate firm is seeking a Leasing Professional in Santa Clara to coordinate marketing and leasing strategies to achieve occupancy and retention goals. The ideal candidate should have experience in luxury living and customer service, along with skills in property...Hourly payFull timeFlexible hours- Cosmotek College is seeking a Leasing Consultant to join their team in Santa Clara, California. This role involves guiding prospective residents through the leasing process, answering inquiries, and facilitating the leasing of apartments in a senior community. The ideal...
- A leading property management firm in San Jose is seeking a Leasing Professional for Student Living. This role requires collaboration on marketing and leasing strategies to boost occupancy and resident retention. Responsibilities include conducting apartment tours, processing...Full time
- Klingbeil Capital Management is looking for a Leasing Consultant to join their Sales & Marketing Team. Your primary responsibilities include engaging with prospects, providing informative tours, and ensuring a superior resident experience. Candidates should have excellent...
- ...Job Description Job Description Leasing & Hospitality Specialist Lead the Welcome. Set the Standard. Love What You Do. Location: South Bay, CA | Company: Rutherford Management Company Are you passionate about creating unforgettable first impressions? Do you...
Rutherford Management Company
San Jose, CA24 days ago - Greystar is looking for an entry-level Leasing Consultant in Santa Clara, California. The role involves coordinating marketing, leasing, and renewal strategies to achieve occupancy and revenue goals. Ideal candidates will possess strong customer service skills, prepare...
$22 - $26 per hour
SARES REGIS Group is hiring a Floating Leasing Consultant in Sunnyvale, CA. The ideal candidate will have a strong background in sales and customer service, assist prospective residents in finding their ideal apartments, and maintain proactive resident relations. This role...Hourly pay- A leading IT services company in Sunnyvale is seeking a Puppet Administrator with 3 to 5 years of relevant experience. The candidate should have strong Linux system administration skills and knowledge of Python scripting. Puppet certification is preferred. The role requires...
$22 - $25 per hour
...Job Description Job Description Job Title: Part time Admin Specialist (Mandarin) Location: Sunnyvale, CA Type: Contract Duration: 1-2 Years (long-term contract) Pay Range : 22$- 25$ per hour on w2 Job Id: 153791 Job Description： Responsibilities:...Hourly payLong term contractContract workPart timeWork experience placementWork at officeIntelliPro Group Inc.
Sunnyvale, CA28 days ago- Bozzuto is seeking a Leasing Consultant in Santa Clara, California, committed to enhancing residents' experiences and converting leads into leases. The role involves conducting tours, generating interest through social media, and ensuring stellar brand loyalty. Candidates...Full time
$69.54k - $80.61k
...Health Services is currently recruiting to fill a Mental Health Specialist or Therapist position. This is a full-time, 40 hour/week... ...community in which they serve, their fellow colleagues, and company administration. A strong sense of teamwork, empathy, and dedication exists...Full timeImmediate startGardner Family Health Care
San Jose, CA2 days ago$27 - $29 per hour
Job Title: Loss Prevention Safety Specialist Location: Onsite - San Jose, CA Employee Type: Non-Exempt, Full-Time Pay Range: $27.00 -... ...ownership. Flexcar offers the world’s first month-to-month car lease, with insurance and maintenance included. By combining operational...Hourly payWeekly payFull timeContract workLocal areaFlexible hoursWeekend workAfternoon shift$24.45 - $29.88 per hour
Equity Residential is seeking a Leasing Consultant in Santa Clara, California, to enhance resident experiences while marketing properties. You will engage with prospective residents, respond to leads, and manage resident satisfaction. The role requires strong communication...Hourly pay- A property management company in California is seeking an on-site full-time employee responsible for leasing and marketing apartment homes. The role involves greeting prospective residents, conducting property tours, and supporting marketing efforts. Strong customer service...Full time
$25 - $30 per hour
...this sounds like you, we encourage you to apply! Position Available: Full-Time Infant Center & Preschool Office Administrator and Enrollment Specialist! Schedule: Monday- Friday, 8:30-5:30pm or 9am- 6pm depending on location Starting with hands-on training under...Full timeWork at officeMonday to FridayAction Day Schools
San Jose, CA4 days ago$70k - $110k
...localization processes. Prepare reports, dashboards, and data analysis to support leadership decision-making. Provide high-level administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and confidential...Work at officeSK Hynix Memory Solutions America Inc.
San Jose, CA5 days ago$28 - $33 per hour
...Under general supervision, the Occupancy Specialist sets up and/maintains resident records... ...required. 1 yr experience in Administrative role required. Experience with affordable... ...interviews with applicants; prepares all leasing documents for signatures; evaluates prospective...Full timeInterim roleWork at officeMonday to FridayHumanGood
Los Gatos, CA23 hours ago$22 - $25 per hour
IntelliPro Group Inc. is hiring a Part-time Admin Specialist in Sunnyvale, CA. The role requires proficiency in Mandarin to communicate with teams in China and at least 3 years of professional content-related experience. Responsibilities include processing mail, welcoming...Hourly payContract workPart time- A technology services firm based in Cupertino, California, is looking for a candidate with strong skills in Tableau administration and multi-environment management. The ideal candidate must have experience in setting up high availability solutions, disaster recovery, and...
- Compass Group USA is seeking a Full-time Bookkeeper to maintain comprehensive records of business transactions. The role involves customer interaction, resolving complaints, and assisting with reports and payroll calculations. Candidates should have prior bookkeeping experience...Full time
$85.2k - $111.9k
Salary: $85200.00 - $111900.00/Yr Job type: Full Time Resume required: Yes Posted date: 2026-05-13 Full job description: Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a ...Full timeContract workFor contractorsFor subcontractorWork at officeLocal areaFlexible hoursRosendin Electric
San Jose, CA1 day ago- HHM Hospitality in Campbell, California, is looking for a Night Auditor to balance revenue and settle accounts nightly while ensuring high guest satisfaction. Responsibilities include performing accounting tasks, managing guest check-ins/outs, and preparing daily reports...Night shift
- Larkspur Landing Campbell is seeking a Night Auditor to balance revenue, settle accounts, and perform guest service tasks. Candidates should have a high school diploma or equivalent, along with some previous night audit or accounting experience. Responsibilities include...Night shiftWeekend work
$23.1 - $28 per hour
...Education Program, Grades K-12 , a growing, dynamic organization with a social mission to offer hope, is seeking a Behavior Specialist to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation,...Full timeWork at officeImmediate startFlexible hoursSpectrum Center Schools and Programs
San Jose, CAa month ago- ...Location: San Jose, CA Job Description: AI/ML Model Deployment Specialist / Production MLOps Engineer Overview We are seeking a highly skilled and specialized AI/ML Model Deployment Specialist / Production MLOps Engineer. The core focus of this role is to take...
Yantran LLC
San Jose, CA1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Lease Administration Specialist. Be the first to apply!
Related searches
- bank reconciliation specialist San Jose, CA
- remote outreach specialist San Jose, CA
- deployment specialist San Jose, CA
- member experience specialist San Jose, CA
- invoice specialist San Jose, CA
- privacy specialist San Jose, CA
- member engagement specialist San Jose, CA
- computer specialist San Jose, CA
- registration specialist San Jose, CA
- math specialist San Jose, CA