Talent Acquisition and HRIS Specialist

Job Description

Talent Acquisition & HRIS Specialist

The Talent Acquisition & HRIS Specialist supports the full recruiting lifecycle and serves as a key operational partner across Talent Acquisition and Human Resources. This role is responsible for driving day-to-day recruiting activity from requisition launch through offer and onboarding coordination, while helping ensure a consistent, responsive candidate and hiring manager experience.

Competencies & Skills

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• Full-Cycle Recruiting – Manages recruiting activity from requisition intake and sourcing through interview coordination, offer, and onboarding handoff
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• Organization & Execution – Effectively manages multiple open requisitions, candidate pipelines, deadlines, and hiring priorities in a fast-paced environment
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• Candidate & Hiring Manager Experience – Delivers clear, responsive, and professional communication throughout the recruiting process
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• Accountability – Takes ownership of assigned searches and recruiting workflows, proactively follows up, and drives activity to completion
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• Systems & Data Accuracy – Maintains strong discipline across UKG Recruiting Gateway, documentation, reporting, and recruiting records
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• Collaboration – Builds productive working relationships with hiring managers, Human Resources, candidates, and cross-functional partners
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• Adaptability – Responds effectively to shifting hiring priorities, evolving processes, and changing business needs
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• Confidentiality & Judgment – Handles sensitive candidate, compensation, and employee information with discretion and sound judgment
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Key Responsibilities

Full-Cycle Talent Acquisition

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• Own day-to-day recruiting activity across assigned requisitions, supporting the full lifecycle from requisition launch and candidate sourcing through selection, offer, and onboarding handoff
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• Source and engage qualified candidates through job boards, LinkedIn, internal pipelines, referrals, and other recruiting channels as appropriate
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• Review applications and resumes, conduct initial candidate screens, assess baseline qualifications, and advance qualified talent through the interview process
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• Coordinate interviews across multiple stakeholders, time zones, and formats while delivering a polished and responsive candidate experience
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• Prepare and route offer documentation, support offer delivery and acceptance, and coordinate pre-employment communications and next steps
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• Coordinate pre-employment requirements, including background checks, required documentation, onboarding handoffs, and follow-up on outstanding items
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• Maintain healthy candidate pipelines, monitor recruiting progress, and proactively identify stalled activity, missing information, or hiring risks requiring follow-up
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Recruiting Operations & Onboarding Coordination

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• Coordinate new hire onboarding activities and handoffs, ensuring required information, documentation, approvals, and stakeholder communications are completed accurately and on time
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• Support new hire setup and orientation coordination in partnership with Human Resources, IT, Payroll, hiring managers, and other internal teams
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• Create, maintain, and close job requisitions and postings, ensuring recruiting activity and approvals are accurately reflected in applicable systems
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• Support recruiting communications, interview materials, offer templates, trackers, and other operational tools used throughout the hiring lifecycle
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• Support hiring initiatives, high-volume recruiting needs, process improvement efforts, and other Talent Acquisition projects as business needs evolve
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• Help maintain a consistent and high-quality new hire experience by ensuring recruiting-to-onboarding transitions are organized, timely, and clearly communicated
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UKG Recruiting Gateway & HRIS Administration

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• Serve as a co-administrator of the UKG Recruiting Gateway, supporting day-to-day system administration, recruiting workflows, user needs, and data integrity
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• Maintain accurate and timely candidate records in UKG, including status changes, notes, dispositions, workflow updates, requisition activity, and required documentation
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• Support recruiting system configuration and maintenance, including templates, workflows, fields, permissions, posting settings, and process updates as assigned
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• Perform routine audits and reconciliation to identify and correct incomplete, inconsistent, or inaccurate recruiting and candidate data
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• Partner with Talent Acquisition and Human Resources on system testing, troubleshooting, process changes, and implementation of updated recruiting workflows
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• Maintain recruiting process documentation, templates, trackers, and standard operating materials to support consistency and scalability
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• Identify opportunities to improve recruiting workflows, automation, reporting, documentation, and overall use of the UKG Recruiting Gateway
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Qualifications

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• 2+ years of experience in recruiting, talent acquisition, recruiting operations, Human Resources, or a related role; demonstrated experience supporting or managing full-cycle recruiting strongly preferred
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• Experience working within an Applicant Tracking System (ATS) or HRIS; UKG Recruiting Gateway experience strongly preferred
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• Demonstrated ability to manage multiple requisitions, candidate pipelines, interviews, offers, and hiring deadlines with strong attention to detail
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• Experience preparing offer documentation and coordinating pre-employment and onboarding activities preferred
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• Strong written and verbal communication skills with the ability to interact professionally with candidates, hiring managers, employees, and leadership
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• Ability to maintain accurate recruiting data, documentation, and system records while handling confidential information with discretion and sound judgment
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• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams
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• Comfort learning, administering, and improving recruiting systems, workflows, and technology in a dynamic environment
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• Ability to work independently, take ownership of recruiting activity, and collaborate effectively as part of a Human Resources and Talent Acquisition team
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• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience considered
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