Accounting Manager/Supervisor

Job Description

Job Description

We are looking for an experienced Accounting Manager/Supervisor to lead day-to-day financial operations and administrative support for a growing organization in White Plains, New York. This position blends accounting oversight, payroll coordination, client administration, and office management, making it ideal for someone who thrives in a hands-on environment. The successful candidate will bring strong technical accounting knowledge, sound judgment, and the ability to manage detailed processes with accuracy and professionalism.

Responsibilities:
• Direct daily accounting activities, including payables, receivables, cash transactions, and account reconciliations to maintain accurate financial records.
• Oversee recurring payroll and billing cycles, ensuring employee time and client invoicing are processed accurately and on schedule.
• Prepare journal entries, support month-end and year-end close activities, assist with budgeting, and produce financial reports for leadership review.
• Handle sales tax submissions, annual business filings, and coordinate with external tax professionals to support regulatory compliance.
• Administer client-facing documentation such as proposals, service agreements, and contract updates with a high level of accuracy.
• Manage office operations and administrative workflows to support efficient day-to-day business performance.
• Support employee benefits enrollment and ongoing administration while compiling workers’ compensation reporting on a regular basis.
• Maintain workforce management and accounting platforms, including updating scheduling templates, contract structures, pay rates, and billing rates as client terms change.
• Review schedules and time records for accuracy, approve payroll hours, and export validated timesheet data for payroll processing and certified reporting requirements.
• Produce certified payroll and other prevailing wage documentation for clients with specialized compliance obligations using third-party systems.• 7+ years of experience in accounting, office management, financial operations, or a closely related role.
• Strong background in full-cycle accounting, including general ledger activity, journal entries, reconciliations, billing, and month-end close.
• Hands-on experience with payroll administration and financial systems such as QuickBooks, ADP, or similar platforms.
• Advanced Excel skills and comfort working with detailed financial data, reports, and audits.
• Familiarity with workforce management or scheduling systems such as TrackTik or comparable software is strongly preferred.
• Knowledge of compliance-related reporting, including certified payroll, prevailing wage requirements, sales tax filings, or workers’ compensation reporting.
• Excellent organizational skills and close attention to detail when managing multiple priorities, rate structures, and deadlines.
• Strong written and verbal communication skills with the ability to work effectively with clients, vendors, external advisors, and internal teams.