Staffing Coordinator

Staffing Coordinator - Senior Living
$26.50 - 32.00/hour | Full-Time
Leonard Florence Center for Living | Chelsea Jewish Lifecare

• Make an Impact : This is your opportunity to make a difference in the lives of others!
• Competitive Pay: $26.50 - $32.00/hr based on experience 
• Schedule: Full-Time, Monday - Friday, 7:00AM - 3:30/4:00PM
• Supportive Team: We value our team members just as much as the people we serve!
• Quick Hiring: Apply today and hear back within 48 hours 

What You'll Do: 

• Coordinate and maintain all nursing staff schedules, including daily assignments, master schedules, staffing adjustments based on census, and coverage for weekends, holidays, events, and special programs.
• Monitor staffing levels to ensure adequate coverage, proactively communicate staffing concerns to leadership, and track overtime utilization.
• Manage scheduling systems and workforce data, including OnShift accuracy, time-off requests, vacation and sick leave tracking, missed punches, and payroll-related scheduling verification.
• Support recruitment and onboarding efforts by tracking open positions, reviewing applicants, attending recruiting events, coordinating pre-employment requirements, and facilitating new hire system access and orientation.
• Collaborate with Nursing, Staff Development, Human Resources, and Payroll teams to ensure employee records, required medical documentation, and onboarding processes are completed accurately and timely.
• Monitor employee compliance requirements, including professional license tracking and maintenance of staffing-related records.
• Prepare and distribute staffing reports, daily schedules, and required census documentation in accordance with organizational and regulatory requirements.
• Maintain professional standards, participate in ongoing training and development, comply with organizational policies, report concerns as required, and perform additional duties assigned by leadership.

What You'll Need:  

• High school diploma or equivalent
• An active Massachusetts CNA license in good standing is beneficial
• Previous experience working with payroll systems and payroll-related processes
• Experience with ADP payroll and timekeeping functions is preferred
• Experience using healthcare staffing and scheduling practices within a long-term care or skilled nursing setting
• Experience with OnShift scheduling software is preferred
• Ability to read, write, and follow instructions in English

Benefits Available for Qualified Positions:

• Comprehensive benefits package, including Health, Dental, Vision, company-funded Life Insurance, and optional STD, LTD, Accident, and Critical Illness coverage.
• Financial and educational support, such as a 403(b) retirement plan, Flexible Spending Account, and tuition reimbursement.
• Generous paid time off, including vacation, sick time, and a paid birthday.
• Great workplace perks, including free meals, free parking, and a state-of-the-art facility with an inclusive, supportive culture.
• Rewarding career opportunities within an outstanding and well-recognized organization.

To apply, please complete the required questionnaire. We accept applications on a rolling basis.

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants for this position must be able to produce a negative drug test. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.