Buyer II - Fiscal Services

This role supports the procurement, inventory management, and distribution of clothing and uniforms for both staff and incarcerated individuals within a secure institutional environment. It combines purchasing, vendor coordination, inventory control, and warehouse operations to ensure all required items are accurately sourced, stocked, and issued while maintaining efficient operations and compliance with established procedures.

Duties and Responsibilities:

• Assist in the central clothing operations that provide uniforms and clothing for all approved staff and incarcerated individuals.

• Select product(s), prepare, and authorize purchase requisitions for clothing and uniform items as needed/required.

• Aid in controlling, maintaining, and tracking the issuance of all stocked clothing and uniforms.

• Support the selection of qualified vendors by collaborating with them to provide necessary product specifications for various stock items, ensuring vendor compliance with those specifications.

• Help maintain a perpetual inventory of all stocked items using customizable inventory management database software.

• Conduct regular physical inventories to verify the accuracy of the perpetual inventory system.

• Maintain computerized data on issuance and usage for both institutions and specific individuals.

• Assist in generating monthly, quarterly, and annual reports summarizing the distribution and utilization of all uniforms and clothing and providing additional customized usage reports as needed.

• Review all submitted supply requisition requests for stock items, approving or adjusting them as necessary to ensure efficient resource distribution.

• Coordinate assigned purchasing functions to guarantee operational efficiency and compliance with established standards.

• Provide on-call support during non-work hours to address urgent issues or situations that may arise, ensuring continuity of operations and timely resolution of clothing and uniform needs.

• Directly supervise incarcerated individual workers within the warehouse.

• Lifting boxes weighing up to 50 lbs., loading and unloading trucks, picking orders, and operating equipment including a Low Lift and a High Lift.

• Planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available sources; controlling work through periodic reviews or evaluations; determining subordinates training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.

• Prepare detailed reports, and ability to communicate effectively in oral and written expressions. Follow oral and written instructions and provide oral and written instruction in a precise and understandable manner.

• Establish and maintain a harmonious working relationship with others

• Understand and apply agency procedures and guidelines governing the purchase of supplies, materials, and equipment.

• Read and interpret documents such as contracts, bids, specifications, etc.

• Ability to learn proprietary warehouse software (SAGE 50)

• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Access, is required.

• Perform other duties as assigned.

Preferred Qualifications:

• Knowledge of state purchasing procedures including terminology.

• Knowledge of the principles, practices, and techniques of supervision.

• Knowledge of state accounting procedures including terminology.

• Knowledge of types and uses of agency forms.

• Knowledge of institutional/departmental incarcerated individual security procedures.

• Knowledge of principles and practices of purchasing.

• Knowledge of the principles and practices of inventory management.

Comments:

This is a civil service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. The DOC urges bilingual applicants to apply. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with incarcerated individuals, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with incarcerated individuals or residents.

Qualifications:
First consideration will be given to those applicants that apply within the first 14 days .


MINIMUM ENTRANCE REQUIREMENTS:


Applicants must have at least (A) two years of full-time, or equivalent part-time, professional or paraprofessional experience in purchasing work, and (B) of which at least one year must have been in a professional capacity, or (C) any equivalent combination of the required experience and the substitutions below.


Substitutions:


I. An Associate's degree with a major in business administration or business management may be substituted for a maximum of one year of the required (A) experience.*


II. A Bachelor's or higher degree with a major in business administration or business management may be substituted for the required experience.*


*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.


Special Requirements: None

Comprehensive Benefits


When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.


Want the specifics? Explore our Employee Benefits and Rewards!


An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.