Executive Assistant

Job Title

Calendar & Schedule Management

• Manage scheduling and optimizing appointments, looking out weeks to a month to ensure conflicts are managed proactively. Work to lay out the full year travel plans to sites, corporate requirements, etc.
• Travel arrangements booking needed transportation, flights, hotels and ensuring everything is in the diary and coordinated with any traveling partners.
• Actively manage the calendar Meeting times, attendees, time for lunch, time to think.

Communication & Documentation

• Organizing key emails and pre-read information into One Note to structure materials needed for meetings each week. Ensure the right people are attending scheduled meetings.
• Organizing and maintaining digital information.
• Monitor LinkedIn profile and manage postings.
• Work with coms team for speeches and communications.

Industry Specific

• Keep abreast of news related to industry; safety or industry incidents.
• Work with key stakeholders for preparing necessary correspondence.