Invoice Reconciliation Specialist (Media)

Invoice Reconciliation Specialist (Media)

Clayton, Missouri, United States; Columbia, Missouri, United States

Open position in Columbia, MO or St. Louis, MO; Hybrid work schedule: 3 days in the office, 2 days working from home

Visa Sponsorship is not available for this position, now or in the future. Applicants must be legally authorized to work in the United States on a permanent basis without requiring employer sponsorship.

The Media Auditor is responsible for processing and auditing media invoices to ensure accuracy and compliance with the Company's media orders and insertions.

Essential Duties and Responsibilities (Other duties may be assigned)

• Ensure the accuracy of media invoicing by auditing media invoices and vendor statements and comparing actuals to original orders and insertions. Communicate with media staff and vendors to handle discrepancies such as make-goods and credits in a timely manner.
• Assist the Accounting Department with maintaining the vendor database, ensuring payment addresses and vendor contacts are current. Serve as backup for adding new vendors.
• Ensure all media invoices are received on time. Contact vendors promptly for missing invoices.
• Obtain and forward tear sheets and notarized scripts (if required) to designated Accounting Department personnel to be mailed to the client with corresponding invoices.
• Responsible for accurately matching vendor invoices to media invoices for designated portfolio, filing/scanned.

Service Standards

• Attentive - The key to successful collaboration and client service lies in being fully attentive listeners, understanding coworkers and clients through active engagement, and embracing respect for all perspectives.
• Responsive - Maintaining respect and efficiency and assuming positive intent, responsiveness ensures positive relationships with coworkers and clients by promptly acknowledging and addressing tasks and communications, fostering trust and inclusion while prioritizing proactive responses across the agency, clients, and partners.
• Courteous - We prioritize friendly, personalized service for our coworkers, clients, and partners, ensuring they feel special, valued, and respected through active kindness, compassion, and exceeding expectations with positive energy.
• Accurate - Ensuring accuracy in numbers and inclusive perspectives fosters trust and efficiency within our business of managing client investments, emphasizing fair and regular feedback to uphold integrity and reliability.
• Accountability - As the accountable party, our teams - starting with every individual within - take ownership of actions, errors, and results, focusing on self-improvement, expedience, and inclusivity to strengthen connections and achieve impactful outcomes together.
• Inclusive - Everything we do in the way that we operate will strive to be inclusive of all, both internally and externally.

Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrate proficiency with industry tools and systems.
• Ability to communicate efficiently with supervisors and others within the organization.
• Ability to successfully learn through internal training sessions and coaching.

Education

High School diploma and one year of professional work experience in bookkeeping, accounting, and/or AP experience required. Higher education, with an emphasis in bookkeeping and/or entry level accounting or business administration, may be substituted for professional work experience.

Total Perks Package

• The chance to be a part of a growing company and the next success story
• Amazing opportunities for career development
• Recognition programs
• Employee referral bonus
• Hybrid work schedule; 3 days in the office, 2 days working from home
• Fun and collaborative work environment
• Casual dress code
• Insurance Coverage (medical, dental, vision, life, and disability)
• 401(k) retirement plan, with employer 4% match
• Work/life benefits, including mental health and wellbeing support
• Flexible Time Off Policy
• Paid holidays, including agency soft closing Christmas Eve-New Year's Day
• Paid leave options, including sick leave, medical leave for self and family, and parental leave