Order Entry Representative

Job Description

Job Description

Job Title: Order Entry Representative

Job Description

The Order Entry Representative supports multiple internal departments by accurately entering and processing customer orders, purchase orders, and related data within ERP and CRM systems. This role plays a key part in coordinating with Sales, Accounting, Shipping, and Production to ensure timely and correct order fulfillment while delivering professional, customer-focused service.

Responsibilities

• Accurately enter customer orders and purchase orders into the ERP system and related databases.
• Coordinate order details with Sales, Accounting, Shipping, and Production to ensure smooth processing and fulfillment.
• Review orders for completeness and accuracy, resolving discrepancies and missing information before processing.
• Support order fulfillment activities by monitoring order status and following up as needed to meet delivery timelines.
• Collaborate with Shipping to schedule and coordinate shipments based on order requirements and customer expectations.
• Use CRM and database software to maintain up-to-date customer and order information.
• Respond to internal and external inquiries regarding order status, changes, and issues in a professional and customer service–oriented manner.
• Utilize Microsoft Office applications, including Excel, to manage order-related data, reports, and documentation.
• Maintain accurate inventory and order processing records in alignment with internal procedures.
• Exercise discretion and independent judgment when handling order issues, prioritizing tasks, and resolving problems.
• Work effectively in a team environment, supporting colleagues and contributing to shared departmental goals.
• Adapt to changing processes, systems, and priorities in a fast-paced environment.
• Demonstrate excellent attendance and punctuality to support consistent order processing and team coverage.
• Pay close attention to detail to minimize errors and ensure high data integrity across all systems.

Essential Skills

• Minimum of 2+ years of data entry experience in a similar order entry or order processing role.
• Hands-on experience with database software, preferably MS Navision and MS CRM.
• Experience working with purchase orders in an ERP system, including coordinating orders with shipping.
• Strong order entry and order processing skills with proven accuracy and attention to detail.
• Proficiency with Microsoft Office, including Microsoft Excel, for managing and analyzing order-related data.
• Customer service–oriented mindset with the ability to handle inquiries and resolve order-related issues professionally.
• Excellent verbal and written communication skills for interacting with internal departments and customers.
• Ability to use discretion and independent judgment when prioritizing work and resolving order problems.
• Ability to work effectively in a team environment and collaborate with Sales, Accounting, Shipping, and Production.
• Strong focus on attendance and punctuality to maintain reliable coverage and workflow.
• Ability to adapt and remain flexible in a changing environment.
• High level of attention to detail and accuracy in data entry and documentation.

Additional Skills & Qualifications

• Experience in a call center or high-volume customer service environment is beneficial.
• Comfortable in order fulfillment and inventory-related processes is a plus.
• Familiarity with food or diagnostic industry operations is advantageous but not required.
• Demonstrated ability to manage multiple tasks and deadlines in a fast-paced setting.
• Comfort working with various internal stakeholders to resolve order and shipping issues.

Work Environment

This role is based in New Castle, DE and supports a highly regarded organization in the food diagnostics sector. The position involves an 8-hour workday, with a flexible start time between 7:00 a.m. and 9:00 a.m. You will work in a collaborative office environment that relies on ERP systems, MS Navision, MS CRM, and Microsoft Office tools, including Excel, to manage orders and customer data. The team-oriented culture emphasizes reliability, clear communication, and adaptability to changing business needs, providing an opportunity to contribute meaningfully while supporting a well-known industry leader.

This is a Contract position based out of New Castle, DE.

The pay range for this position is $22.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in New Castle,DE.

This position is anticipated to close on Jul 31, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.