Assistant to Chief Executive Officer (Bilingual Spanish)

Delivering Passion with Every Shipment!

Established in 2001, Apex Logistics International has become a top dependable solution for those seeking expertise in freight forwarding, contract logistics, customs brokerage, transportation management, warehousing, and distribution. With a presence in 70 countries across six continents, 42 offices, 2,500+ dedicated employees, and consistent, dependable services, Apex continues to grow rapidly and deliver passion worldwide.

SUMMARY :

We are seeking a Spanish-speaking Regional Business Coordination Manager to support the CEO Office in managing cross-functional coordination related to Latin America, particularly Spanish-speaking markets. This role will support regional business initiatives, post-M&A coordination, financial and legal documentation follow-up, executive-level communication, and cross-functional alignment across Finance, Legal, Commercial, Operations, Product, and regional leadership teams.

This position is not a direct P&L ownership role, but requires strong business judgment, structured communication, and the ability to coordinate complex matters involving multiple functions and stakeholders.

DUTIES AND RESPONSIBILITIES:

• Serve as a key coordination point for Latin America-related business matters, especially Spanish-speaking markets.
• Support CEO Office initiatives involving regional business coordination, M&A support, post-merger integration, finance/legal follow-ups, and executive communications.
• Coordinate with Finance teams on budget, reporting, cost/profit analysis, management reports, and other financial documentation as needed.
• Support Legal and corporate teams with contract tracking, corporate documentation, compliance follow-up, and communication with external counsel or local teams when required.
• Facilitate communication between internal stakeholders and external partners in Latin America.
• Prepare meeting summaries, action trackers, executive updates, presentations, and bilingual business materials.
• Assist in reviewing, translating, and drafting Spanish/English business correspondence, internal documents, and external communications.
• Track open issues, follow up on action items, and ensure timely information flow across relevant teams.
• Support ad hoc strategic projects and regional initiatives assigned by the CEO Office.

QUALIFICATIONS:

• Fluent or native-level Spanish and English, including speaking, reading, and writing.
• Bachelor’s degree required; degree in Business, Finance, Accounting, Legal Studies, International Business, or related field preferred .
• 5+ years of experience in business coordination, finance, legal operations, corporate affairs, M&A support, regional operations, or executive office support.
• Experience working with Latin America markets or Spanish-speaking business environments strongly preferred.
• Strong understanding of corporate finance, business reporting, contracts, corporate documentation, or legal/compliance coordination.
• Excellent written and verbal communication skills, with the ability to interact with senior management and cross-functional teams.
• Strong Excel, PowerPoint, Word, and documentation management skills.
• Highly organized, detail-oriented, discreet, and able to manage confidential information.
• Comfortable working in a fast-paced, executive-level environment with multiple priorities.