Event Coordinator

Headline Inc. is a leading event production company specializing in festivals, concerts, and other large-scale events throughout the year. Based in Denver, our expertise lies in creating unforgettable experiences, particularly in outdoor settings. We take pride in our dynamic team and collaborative approach to producing exceptional events.

Position Overview:

Headline Inc. is seeking a skilled and experienced Event Coordinator to join our team. This role is critical in supporting the execution a variety of festivals, events and client activations. The ideal candidate will have a strong background in event logistics, vendor coordination, staffing, and client management. This is an exciting opportunity to lead major projects and contribute to the success of a fast-paced event production company.

Responsibilities:

• Support all aspects of event production, including festivals, concerts, and large-scale activations, ensuring smooth execution from planning to completion.
• Serve as a point of contact for sponsors and event partners, ensuring their activations are properly executed and all deliverables are met.
• Work with managers on advancing sponsorship activation needs, ensuring all requirements are planned and supported.
• Work with permitting agencies and local authorities to secure necessary event permits and support compliance with regulations.
• Collaborate with internal teams, clients, and vendors to coordinate event logistics, timelines, and deliverables.
• Develop, coordinate, and adhere to event budgets, tracking expenses and ensuring cost-effective execution.
• Oversee inventory and warehouse organization, ensuring all event equipment and materials are accounted for, maintained, and properly stored.
• Identify, negotiate with, and manage vendor relationships to ensure high-quality services and competitive pricing.
• Recruit, schedule, and communicate with event staff, ensuring appropriate coverage and effective on-site support.
• Coordinate all logistical aspects of events, including transportation, load-in/load-out, equipment setup, and on-site operations.
• Develop and implement operational processes to improve efficiency and streamline event execution.
• Identify potential risks and implement mitigation strategies, ensuring all events adhere to safety protocols and industry standards.
• Assist in the development of event proposals, providing detailed logistics, budgets, and creative solutions for prospective clients.
• Conduct post-event evaluations to assess performance, gather client feedback, and identify areas for improvement.

Requirements:

• Proven experience in event coordination, with a strong background in large-scale festivals and concerts.
• Experience managing sponsors and partnerships, advancing sponsor activations, and ensuring their contractual needs are met.
• Strong understanding of event permitting processes and regulatory compliance.
• Experience in staffing, including recruiting, scheduling, and managing event personnel.
• Excellent organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
• Strong communication and interpersonal skills, with the ability to effectively collaborate with clients, vendors, and internal teams.
• Ability to problem-solve and adapt to high-pressure situations in fast-paced environments.
• Willingness to work flexible hours, including evenings, weekends, and holidays, based on event schedules.
• Ability to travel for events, including out-of-state travel as needed.

Benefits:

• Competitive salary at $60,000 - $70,000 based on experience
• Performance-based incentives and opportunities for career growth
• Comprehensive health benefits including medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Life insurance and disability coverage
• Paid time off and flexible scheduling
• Travel opportunities to major events and festivals
• Access to training programs in security, health and safety, project management, and risk assessment

This role offers an exciting opportunity to play a big part in large-scale event production, working closely with sponsors, managing logistics, coordinating staffing, and ensuring seamless execution. If you are an experienced event coordinator who thrives in fast-paced environments and is looking for a key role with growth potential, apply today.

**OUTSIDE RECRUITERS DO NOT SOLICIT**