Talent Acquisition Coordinator

Talent Acquisition Coordinator

Talent Acquisition Coordinator manages multiple high-level complex and high-impact projects with minimal oversight. Provides administrative support to the recruitment process and TA leadership. This role effectively identifies efficiency opportunities in team workflows, managing day to day needs of the recruitment team in relation to interviews, space management, team meeting coordination, invoice processing, and document gathering from participants in the recruitment process. Provides administrative support including calendar management to TA, candidates, and interviewing team.

Primary Responsibilities

• Assist with creating job descriptions and postings as needed.
• Managing candidate communication which includes timely feedback on interview agenda, status changes and other updates.
• Interacting with Talent Acquisition, HR leadership, hiring managers, & candidates as necessary to support interview scheduling needs.
• Participating & documenting internal recruiting team meetings as needed
• Scheduling internal candidate interviews.
• Updating the Applicant Tracking System and general responsibilities for job requisition management
• Supporting recruiting initiatives
• Taking part in special recruiting, job fairs and TA projects as needed
• Performing other administrative and recruitment-related duties as assigned
• Source potential candidates through various channels, including job boards, social media, and professional networks
• Assist in reviewing and screening resumes and applications to identify qualified candidates
• Schedule and coordinate interviews, both in-person and virtual, ensuring all necessary arrangements are in place
• Communicate effectively with candidates throughout the recruitment process, providing timely updates and feedback
• Manage candidate data and maintain accurate records in iCIMS (ATS)
• Assist in drafting and sending offer letters
• Support the onboarding process by ensuring all necessary paperwork is completed and new hires make a smooth transition
• Contribute to the continuous improvement of recruitment processes and candidate experience

Qualifications:

• 1 year of experience in the recruiting industry (agency or in-house corporate team)
• Intermediate - expert level proficiency with MS Office applications, including creating professional presentations in MS PowerPoint
• Ability to balance day-to-day priorities while attending to urgent requests, as necessary.
• Demonstrated ability to organize information in a professional manner.
• Proven ability to collaborate with multiple different teams and stakeholders.
• Working knowledge of Applicant Tracking Systems
• Superior written and verbal communication skills.
• Purposeful and self-motivated with a demonstrated sense of urgency.
• Passion for fostering an exceptional candidate and client experience.
• Possess an elevated level of professionalism, being comfortable and confident in a polished - corporate environment.
• Knowledge of HR and/or Recruiting/Talent Acquisition is highly preferred.

Working Conditions/Environment Works in a normal office environment. Occasional travel to plants or meetings is required.