Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join an organization on a contract basis. This position supports day-to-day payment operations by handling invoice documentation, expense reporting, and vendor disbursements with accuracy and timeliness. The role also includes front office support and general administrative assistance, making it a strong fit for someone who is organized and comfortable managing multiple priorities.

Responsibilities:

• Review incoming invoices, expense submissions, and supporting records to prepare items for timely accounts payable processing.

• Reconcile employee credit card activity by pairing statements with receipts and other required documentation.

• Assign appropriate payment coding and enter payable details accurately into the company’s accounting system.

• Prepare the weekly check run for approved payments and help ensure disbursements are completed on schedule each Thursday.

• Arrange outgoing payments through mail and wire transfer, including transactions for international contract workers.

• Organize and maintain payment files, invoices, expense reports, and related financial records for easy retrieval and audit support.

• Assist with onboarding activities related to the Acumatica system implementation while learning new processes through hands-on training.

• Welcome visitors at the front office and provide courteous assistance in an office environment.

• Handle additional clerical and administrative tasks as needed to support daily office operations.

• Prior experience in accounts payable or a similar accounting support position.
• Working knowledge of invoice processing, expense documentation, and payable data entry.
• Ability to code invoices accurately and support routine check run activities.
• Strong attention to detail with the ability to maintain organized financial records.
• Comfortable using accounting systems and learning new software in a training-based environment.
• Effective communication skills and a detail-oriented approach when assisting visitors and internal stakeholders.
• Ability to manage multiple responsibilities in a Monday through Friday, 8:00 AM to 5:00 PM schedule.