AR & Customer Billing Specialist

Job Description

Job Description

Evolutionary Ventures Inc. is a high-growth parent company bringing together three innovative, fast-paced sales organizations across alternative retail channels:

• S&S InnoVisors – This highly-competitive enterprise has redefined what it means to be a broker across the convenience, travel-retail, and higher education channels. Using innovation, nurturing growth brands, and speed to market as our key pillars, we have set the standard for excellence in the broker industry. We offer renowned channel expertise and agile sales and marketing strategies to drive retail growth.
• Evolution Revolution – Comprising a dynamic team of seasoned professionals, this team develops and directs the sales strategies for new/emerging brands, introducing brands to the world of small format and alternative retail. Serving as their sales leaders, we shepherd each emerging brand to build a profitable and sustainable business in these non-traditional channels.
• All Snax – As a wholesale snack broker, our experienced All Snax team fills a gap in the market, connecting Direct-to-Store-Distributors with brand partners/manufacturers to service independent convenience stores across the country with a wide variety of CPG products.

At Evolutionary Ventures, our people are the cornerstone of our success. We take pride in our culture built on enthusiasm, trust, and innovation. We strive to provide a collaborative and exciting work environment where each team member can grow in their expertise, find mentorship, and be empowered to thrive professionally and personally.

Position Overview

This position plays an integral role in the customer success and organizational strength of our company. The Accounts Receivable (A/R) & Customer Billing Specialist will focus on processing payment requests, follow up on payment status, request data, track and maintain retailer contracts files, A/R aging, and collections, apply and reconcile payments, data entry, and respond to our manufacturers’ needs. Qualified candidates will be organized, detail oriented, have impeccable verbal and written communication skills, a strong ability to multi-task, ability to work well in a close-knit team environment, an outgoing and friendly demeanor. This is a full-time position based out of the Corporate office in Malta, NY.

Responsibilities:

• Analyze monthly/quarterly reports from retailers and/or distributors to verify accurate manufacturer bills and confirm compliance with contracts using Microsoft Excel.
• Process Retailer invoices to manufacturers and ensure timely payment.
• Track and maintain retailer/manufacturer contracts in Microsoft Excel.
• Support Customer/manufacturer onboarding by completing any new customer/vendor forms and gathering supporting documentation as required.
• Respond in a timely and professional manner to various inquiries from manufacturers and retailers
• Consolidate Retailer reports for sales reporting as needed.
• Maintain and update various process trackers
• Support manufacturer invoicing using QuickBooks.
• Support in Cash Application – reconcile brokerage commissions and payments against manufacturer accounts
• Support and back up Order Processing team as needed.
• Assist with related special projects as required.
• Perform other duties as assigned by manager

Qualifications:

• Associate’s degree or equivalent college-level coursework, or one-year related experience and/or training, or equivalent combination of education and experience.
• Proficiency in Excel is required (including advanced formula capability) and demonstrated experience, training, and/or coursework in Accounting Software (QuickBooks) and Microsoft Office Suite of products
• Demonstrated organizational, interpersonal, and communication skills (written and verbal)
• High attention to detail and ability to summarize data for consumption by management
• Ability to manage multiple tasks and prioritize within time constraints
• Adaptable and quick to learn new processes and tools.
• Self-directed, goal-oriented, and flexible; enjoy working in a fast-paced environment.