Judicial Assistant or Paralegal to the Chief Judge

Summary

The Judicial Assistant to the Chief Judge/Paralegal to the Chief Judge will provide comprehensive legal and administrative support to an Article III Federal Chief Judge ensuring the efficient operation of chambers and facilitating the judges duties. This role requires an organized proactive individual capable of handling confidential matters coordinating high-level events managing special projects and supporting legal and administrative functions within a demanding environment.

Duties

Responsibilities of the position include but are not limited to:

Administrative and Document Management:

• Compose prepare and edit legal documents correspondence memoranda and agendas for meetings and conferences.
• Prepare proofread and edit various reports and materials ensuring completeness and accuracy.
• Take minutes during meetings and follow up on action items.
• Oversee court committees and advisory council by tracking term end dates preparing letters and managing related correspondence.

Schedule and Event Coordination:

• Efficiently manage the judges schedule in coordination with the Executive Assistant.
• Organize and prepare materials for the judges administrative conferences and coordinate meetings including setup and arrangements for refreshments.
• Organize weekly judges lunch meetings including invitations set up and clean up and monthly special occasion recognition.
• Assist with special court events including court ceremonies judicial conferences and various events.

Correspondence and Communication :

• Receive screen and direct inquiries in person email or via telephone; respond to basic questions regarding case status and scheduling.
• Handle special correspondence with professionalism including sensitive legal matters and high-profile communications.

Reporting and Case Management:

• Develop organize and maintain detailed records for all reports required of the Chief Judge ensuring accuracy and timely completion.
• Oversee the monthly paneling of judges including the visiting judges ensuring accurate tracking and documentation of judge sittings.
• Track and manage all en banc cases ensuring compliance with procedural requirements and adherence to established timelines.

Operational Support:

• Monitor chambers day-to-day operations coordinating resources and ensuring the efficient functioning of the Chief Judges chambers.
• Process judge intercircuit assignments vet law clerk applicants and provide guidance on internal rules and procedures.
• Support the chambers by helping manage internal maintenance of the chambers and organization of chambers materials.
• Provide backup assistance to the chambers Executive Assistant as needed or required.

Additional Duties:

• Perform a wide variety of special projects at the request of the judge.
• Support and participate in the courts periodic away sittings.
• Assist the courts Learning Center with class trips and occasional projects.

Requirements

Conditions of employment

Only those applicants selected for an interview will be contacted and must travel at their own expense. Reimbursement for relocation is not available. The court reserves the right to modify the conditions of this announcement commence interviews immediately withdraw the announcement or fill the position at any time any of which actions may occur without notice.

The position will report to downtown Washington DC; however telework may be available on an ad hoc basis and/or according to agency policy. Employees of the United States Court of Appeals for the Federal Circuit are excepted service appointments. Federal government civil service classifications or regulations do not apply. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.

Must be a U.S. citizen or eligible to work in the United States. Non-citizens may be interviewed and considered for employment but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. 1324b(a)(3)(B). Under 8 U.S.C.1324b(a)(3)(B) a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen) at which point he or she must apply for citizenship within six months of becoming eligible and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.

Qualifications

The ideal candidate possesses strong organizational and multitasking abilities with keen attention to detail. Excellent written and verbal communication skills are essential including experience in proofreading and editing documents. Proficiency with Office 365 and other applications for preparing and managing documents and spreadsheets is required. The ability to maintain strict confidentiality and handle sensitive information with discretion is crucial. Prior experience in a legal or judicial setting is preferred.

Judicial Assistant

Education
Bachelors degree from an accredited college or university is required.

Experience
JSP 8: Five (5) years of administrative experience of which three (3) years must be progressively responsible experience in the legal field.

JSP 9: Six (6) years of administrative experience of which four (4) years must be progressively responsible experience in the legal field.

JSP 10: Seven (7) years of administrative experience of which five (5) years must be progressively responsible experience in the legal field.

JSP 11: Eight (8) years of administrative experience of which six (6) years must be progressively responsible experience in the legal field.

Educational Substitutions:

1. Education in a college university or secretarial school of recognized standing may be substituted for a maximum of one year of the general experience on the basis of 30 semester (45 quarter) hours equal nine months of experience.
2. A bachelors degree from a college or university of recognized standing may be substituted for two years of general experience.
3. Education in a legal or paralegal curriculum may be substituted for a maximum of two years of specialized experience on the basis of one full academic year (30 semester or 45 quarter hours) equals one year of experience. Less than one year will be credited on a pro-rata basis.

Paralegal

Education
Bachelors degree from an accredited college or university or a paralegal certificate from an accredited paralegal program.

Experience
JSP 8: Six (6) months of progressively responsible experience that is in or closely related to the work of the position that has provided the particular knowledge skills and abilities to successfully perform the duties of the position.

JSP 9: One (1) year of progressively responsible experience that is in or closely related to the work of the position that has provided the particular knowledge skills and abilities to successfully perform the duties of the position.

JSP 10: Two (2) years of progressively responsible experience that is in or closely related to the work of the position that has provided the particular knowledge skills and abilities to successfully perform the duties of the position.

JSP 11: Three (3) years of progressively responsible experience that is in or closely related to the work of the position that has provided the particular knowledge skills and abilities to successfully perform the duties of the position or a juris doctor (JD) from a law school of recognized standing.

Education

Bachelors degree from an accredited college or university or a paralegal certificate from an accredited paralegal program.

Additional information

For full posting please visit: should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

Chief

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