Office Specialist

Office Specialist FT / PT Status – Full-Time Salary – $15.87 - $29.79 Hourly Wage Remote Work / In-Office – Hybrid *This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible. Key Responsibilities Do you have previous experience with office logistics and administration? Would like to grow your skills in this field while helping staff making a difference who are working with HIV, STDs, and the Ryan White Part B programs? If this is you, then what are you waiting for? Apply today to work as an Office Specialist with Office of Communicable Diseases (OCD) within the Utah Department of Health and Human Services. In this position, you will provide customer service to the general public while supporting OCD, the Office Director and OCD staff. Specifically you will be supporting the HIV/STD Elimination, Analysis, Response, and Treatment (HEART) by providing clerical support, coordinating travel arrangements, and providing meeting support, You will make a difference from day one! Duties Include: Alert director to staff recognition and other staff needs Capture action items Provide information and respond to inquiries or complaints from the public Coordinate and schedule projects and/or activities Relieve director of administrative detail Take meeting notes Create and edit written materials Coordinate/schedule meetings, meals, equipment, etc Maintain calendars, schedules and coordinate appointments and travel arrangements Examples of Tasks Purchasing, shipping, performing routine accounting duties. Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and members of the public. Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or other organizations and follows up to ensure actions are completed. Schedules and/or coordinates appointments, meetings, facilities, meals, equipment, etc. and follows up as needed. Performs basic accounting duties to include supply or equipment expenditures, tracking of inventory, etc. Supplemental Information The typical office setting for this job is adequately lighted, heated and ventilated. However, you may encounter some risks that are associated with any office setting, for example, the safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work. This position may currently be a hybrid of both in-office and remote work days. Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion, at any time, and for any reason. An offer of employment will be contingent on the applicant successfully passing a DHHS background check. DHRM Rules apply to current state employees for promotions and transfers. Standard Schedule: Monday - Friday, 8:00 am to 5:00 pm. Qualifications Minimum or "day-one" qualifications: Ability to create, maintain, and enforce systems of daily operations Tenacity to navigate complex processes Enjoy working with the public Strong skills in prioritizing tasks and task completion Preferred or trainable/on-the-job qualifications: Google, Concur, Vantage, and Sharepoint software Phone Operations Knowledge of DHHS policies and procedures Knowledge of programs within the Office of Communicable Disease About the Role Location – 288 North 1460 West Salt Lake City, Utah, 84116 United States Background Check Required – You must successfully pass a criminal history check. Drug Test Required – No Schedule Code – B - Competitive Career Service Why You Should Join Our Team In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include: Job Stability: Enjoy the security and reliability of employment within a well-established organization. Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization. Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals. Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support. The Agency For more information on the Utah Department of Health and Human Services, please visit our website. EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. 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