Administrative Assistant 3

Administrative Assistant 3

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 3 to support the Manufacturing Site Director and his staff in Navigation and Cockpit Systems Business Unit (BU) and provide additional support to the broader leadership team in Salt Lake City, UT.

In this pivotal role, you will provide essential administrative support while engaging with leadership at all levels and helping to navigate a fast-paced work environment. If you are someone who excels under pressure, embraces challenges, and is a proactive problem solver, we want to hear from you. Join our team to provide vital administrative support that drives our mission forward.

The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment supporting multiple managers, employees, and priorities as required. Keys to success include:

• Working well under pressure.
• Ability to solve problems independently.
• Completing requirements in a fast-paced, multifaceted environment.
• Proactive, strategic mindset, self-motivated, well organized and detail oriented.
• Excellent communication and interpersonal skills.

Roles and responsibilities of Administrative Assistant 3 will include (but not be limited to) the following:

• Providing administrative support to the Site Director and direct staff.
• Schedule business meetings for senior management and coordinate the logistical support for the internal and external meetings. This includes ordering and setting up food for the attendees and post visit clean-up.
• Interact with executives, administrative, and line management personnel to gather or convey relevant information.
• Responsible for managing multiple conference room calendars, scheduling maintenance of business equipment, and ordering office supplies for multiple mail stops.
• Maintain busy and dynamic calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities.
• Coordinate domestic and international travel and prepare expense reports with precision and accuracy dealing with international currencies.
• Procure material and supplies to support organization using corporate card and internal purchasing systems.
• Ability to protect and maintain confidentiality.
• Maintain professional demeanor and act with integrity with all levels of the organization.
• Responsible for anticipating the needs of the leadership team in the planning of meetings, meeting prep, travel, inquirers, etc.
• Assist with events and activities of major organization initiatives.
• Ensure effective organization of administrative tasks.
• Recommend new office procedures, processes, or techniques to improve effectiveness and efficiency.
• Initiate, obtain, and proofread information for weekly reports and special assignments.
• Responsible for routine administrative duties including coordinating staff meetings and teleconferences.
• Support other admin assistants as needed.

Basic Qualifications:

• High School Diploma with a minimum of 4 years additional education and/or relevant professional experience.
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).
• Experience coordinating Outlook calendars, conference calls, etc.
• Experience interfacing with all levels of leadership, including executives, both internal and external, with autonomy.
• Prior experience coordinating both on and off-site meetings and/or events.
• Experience with travel and expense reports.
• Strong written and verbal communication and collaboration skills.

Preferred Qualifications:

• Experience completing a wide variety of tasks with minimal supervision.
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
• Experience with travel and expense reporting.
• Experience with SAP, Concur, Facilities requests, IBUY, etc.

What We Can Offer You: Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company. Northrop Grumman benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family.

Your benefits will include the following: Health Plan, Savings Plan, Paid Time Off and Additional Benefits including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!