Assistant Director of Grant and Finance Administration

Assistant Director of Grant and Finance Administration University of California Los Angeles. Salary Budgeted Pay Scale: $78,500 - $105,000 Annually. Full Salary Range: $78,500.00 per year to $163,600.00 per year. Special Instructions to Applicants Applicants must include a cover letter and a resume. Review hiring salary and on‑site work requirements before submitting. The position requires physical presence on UCLA’s campus at least twice a week, plus additional onsite dates as needed. Position Summary The Assistant Director works under the Executive Director of the Williams Institute and provides broad financial and operational services for the Institute. Responsibilities include budgeting, financial management and reporting, forecasting, contractual services, payroll, recharge services, contract and grant management, expense tracking, HR liaison duties, office management with Facilities and IT, and other duties as assigned. The role collaborates closely with senior administrators and university central campus administrators. Strong analytical, problem‑solving, and financial data skills are required. The position supervises the Events and Community Engagement Specialist and the Executive Administrator. Responsibilities Prepare and manage budgets and expense reports. Perform financial management, reporting, and forecasting. Handle contractual services and manage the contract and grant process. Track expenses against project budgets. Oversee hiring processes with Human Resources and onboard new staff. Act as liaison with the Human Resources department. Coordinate office management with Facilities and IT departments. Provide payroll and recharge services. Assist in public and internal reporting. Support additional duties as assigned. Salary & Compensation UCLA provides a full pay range. Salary offers are based on budget, prior experience, skills, knowledge, abilities, education, licensure, and certifications. Benefits start on day one. Compensation includes the UC Benefit package and total compensation estimation tools. Qualifications 5+ years experience in grants management (Required). Experience with computers, research databases, and required software (Required). Advanced ability to plan, direct, and monitor budgetary matters including preparation and administration (Required). Advanced writing skills for professional proposals and business correspondence (Required). Excellent command of English, spelling, grammar, and style (Required). Excellent interpersonal and diplomatic skills with donors, alumni, students, and colleagues (Required). Ability to work independently with minimal supervision (Required). Maintain confidentiality with discretion (Required). Strong organizational skills for heavy workload and deadlines (Required). High initiative and commitment to goals (Required). Passion for advancing the Williams Institute and LGBTQ rights (Preferred). Knowledge of UCLA grants and contracts requirements (Required). Knowledge of UCLA financial requirements (Required). Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree in Business Administration, Finance, or related field, or equivalent combination of education and experience (Required). Master's Degree in Business Administration (Preferred). Special Conditions for Employment Background check required; continued employment contingent on satisfactory investigation. Live Scan background check must be completed before employment. E-Verify check required due to federal contract funding. Ability to work some overtime, evenings, and weekends for fundraising events (Required). Schedule Monday to Friday, 8:00 a.m. to 5:00 p.m. Union / Policy Covered Policy 99 is covered. #J-18808-Ljbffr Inside Philanthropy