AK Military Youth Academy (AMYA) Administrative Assistant 1 (090298)

Administrative Assistant 1

The Department of Military and Veterans Affairs (DMVA), Alaska Military Youth Academy (AMYA), is recruiting for an Administrative Assistant 1 position.

This position is in the General Government (GGU) bargaining unit at a range **.

This position is open to Alaska Residents only.

Please check our Definition FAQ to determine if you qualify.

As AMYA's Administrative Assistant, you will provide essential administrative support to ensure the efficient day-to-day operations of the AMYA Headquarters and Support Services Office. Working closely with the Director, Deputy Director, and Administrative Officer 2, this position plays a key role in supporting AMYA's operations and organizational success. Primary responsibilities include processing payroll-related tasks, coordinating employee evaluations, arranging travel, overseeing custodial support, maintaining office filing systems, preparing correspondence and reports, and assisting with graduation timelines. The Administrative Assistant also manages employee onboarding and offboarding processes, coordinates travel logistics, and supports procurement and purchasing activities to ensure the Academy has the resources needed to operate effectively. This position offers the opportunity to make a meaningful impact by supporting a mission-driven organization dedicated to empowering Alaska's youth through structure, leadership, and personal development.

The mission of the AMYA ChalleNGe Program is to empower Alaska's at-risk youth by providing a transformative experience that instills core values, essential life skills, academic achievement, and the self-discipline needed to thrive as productive adults. Every team member plays a vital role in shaping futures and driving this mission forward.

The National Guard's Eight Core Components for success, including: "The National Guard's ChalleNGe Program 8-Core Components" for success includes:

• Leadership and Followership: Develop understanding and application of positive leadership and followership responsibilities, including effective participation in positive social roles within groups.
• Responsible Citizenship: Develop an understanding of civic responsibilities and the importance of positive citizenship within the community.
• Academic Excellence: Increase proficiency in reading and mathematics, successfully attain a GED or high school diploma, and pursue opportunities for higher education.
• Job Skills: Learn Basic employment skills; resume writing, job interview techniques, and career exploration.
• Life Coping Skills: Learn and apply personal financial management, teamwork, anger management, and drug and alcohol avoidance strategies to support responsible decision-making.
• Health & Hygiene: Understand nutritional basics, substance awareness, and positive personal relationships.
• Service to the Community: Demonstrate civic responsibility by giving back to the community through the completion of a minimum of 40 hours of community service.
• Physical Fitness: Improve personal fitness by engaging regularly in daily exercise activities and intramural sports that promote physical wellness and healthy habits.

When you join AMYA, you will be at the forefront of helping Alaska's youth achieve their full potential. We are committed to your professional growth through skills development and career advancement. In addition, you'll enjoy paid leave, multiple retirement options, and comprehensive medical, vision, and dental benefitssupporting you both professionally and personally as you serve your community.

AMYA is proudly situated at Camp Carroll on Joint Base Elmendorf/Fort Richardson (JBER), nestled amidst the scenic Arctic Valley with a three-mile paved trail for walking and jogging, and access to a no-cost fitness center at the Army National Guard Armory, providing opportunities to collaborate with military members and fellow state employees while supporting a healthy work-life balance and fulfilling our mission.

We are interested in candidates who possess some or all of the following position specific competencies:

• Arithmetic/Mathematical Reasoning: Performs computations such as addition, subtraction, multiplication, and division correctly; solves practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Reading: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

To learn more about Alaska Military Youth Academy, please visit: Alaska Military Youth Academy

To view the general description and example of duties for the position please go to the following link:

If you can see yourself in this role, we encourage you to apply!

*NOTE SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE*

The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position's work location on base. The background check may include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also, you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access are not within the State's control.

Special Note: In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.

Minimum Qualifications:

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) Examples of advanced clerical experience include: -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations. -Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Additional Required Information:

Please read the information below carefully, this applies to your application submission. Ensure your application meets the minimum qualifications for the job class, carefully review the job description and compare it with your work history, training, education, licenses, and certifications. Highlight relevant experiences and credentials that directly align with the job requirements and organize them clearly in your application to demonstrate your qualifications effectively.

Required documents due at the time of interview:

• If you are a current or former State of Alaska employee, provide your last two (2) performance evaluations or if you have never been employed with the State, please provide three (3) professional letters of recommendation if evaluations are unavailable.
• Three (3) professional references we may contact by phone (must include position titles, and your current supervisor and one former supervisor).
• Include official college transcripts if using education to meet minimum requirements.

Note: You will not need to bring these documents if you have already attached/submitted with your application package.

Other Job Requirements: Must be able to work in a stressful environment while maintaining the ability to respond to emergency situations involving "at-risk" youth and/or their families. Must be able to work well with a broad spectrum of the public. Attention to detail is critical. Bargaining Unit: If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

Education: If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application, submitted