Entry Level Administrative Assistant - Remote

Entry Level Administrative Assistant - Remote

Charlotte, North Carolina, United States

About the job Entry Level Administrative Assistant - Remote

Arkestro is seeking a Administrative Assistant for our Global Data and Analytics team. The ideal candidate is highly organized, a systems thinker, a problem solver and someone who feels comfortable communicating with all kinds of people via a variety of methods. The Global Data and Analytics Team is a growing department of Data Scientists, Engineers, Analysts, critical thinkers. We are embarking on a multiyear journey to build an advanced analytics and data driven discipline to all aspects of our business. To support this effort, cross-functional teams have been tasked with rapidly building, testing, and scaling high-priority use cases and the supporting data infrastructure.

How you'll CREATE:

• This position is responsible for providing administrative support to the Chief Data Officer and their team, located in several countries and across the USA.
• Provide day-to-day administrative support to the team, including scheduling individual meetings, prioritizing requests, and reserving time for solo work.
• Support the Data and Analytics team by scheduling group meetings, submitting invoices for payment, identifying improvements to team processes, and assisting with creation of department presentations and other communications.
• Tracks department deadlines, deliverables, and budgets, following up on elements as needed.
• Assists with light data and analytics duties, including coordination of data presentations, consolidating, and supporting the entire team on communications including internal and external business partners.
• Review incoming document deliveries and distribute accordingly.
• Coordinate meetings and conference calls for the internal Data and Analytics team as well as external teams, including global teams in the UK (United Kingdom), India and other locations.
• Make travel arrangements and complete travel and expense reports.
• Assist with getting all necessary paperwork for processing payments.
• Keep detailed and organized information tracking chart.
• Other duties as assigned.

Bring your VIBE:

• 2+ years of team coordinator and executive assistant experience
• Self-Starter who works to understand business objectives and goals to provide anticipated support to the team without direct guidance
• Degree in business administration, data and analytics, or related degree
• Proficient in MS Office suite
• Must thrive in a fast-paced environment and able to work under limited supervision
• Excellent written, verbal, and outgoing/upbeat interpersonal skills
• Highly dependable, proactive and can be relied upon to complete tasks
• Willingness to aggressively chase down information
• Ability to work quickly and accurately under pressure
• Ability to multi-task and prioritize
• Ability to perform research, summarize info and report back findings
• Experience within entertainment or data and analytics fields (preferred)
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan with company matching
• Medical, Dental and Vision Insurance
• Student Loan Repayment Assistance & Tuition Reimbursement (after 12 months of service)
• Robust Employee Assistance Program (for you and your loved ones
• Annual Well-Being Allowance which includes Fitness, Travel, Home Enhancements, Nutrition, and Spa Treatment Reimbursements