Financial Coordinator

Job Description

Job Description

The following duties ARE NOT intended to serve as a comprehensive
list of all duties performed by all employees in this classification, only a
representative summary of the primary duties and responsibilities.

Incumbent(s) may not be required to perform all duties listed and may be
required to perform additional, position-specific duties.

Administrative Support

• Greet and assist visitors in a professional manner.
• Screen and direct incoming phone calls in the administrative office.
• Handle customer complaints courteously and appropriately.
• Type staff correspondence, contracts, reports, brochures, and
other documents as requested.
• Maintain and update contracts with outside organizations.
• Retrieve, record, and distribute incoming mail and checks.
• Act as Recording Secretary for the JATA Board of Directors.

Office Management
• Manage the purchase of all office supplies and coordinate
equipment maintenance.

Finance & Payroll
• Prepare Accounts Receivable invoices; balance and maintain

Cash Receipts.
• Process and manage ticket/pass orders, inventory, and
reconciliation.• Oversee all vault room activities:
o Empty and count bus/van vaults daily.
o Prepare weekly bank deposits.
o Balance daily vault counts.
• Prepare and process bi-weekly payroll, including:
o Payroll taxes, deductions, and direct deposit.
o Quarterly and annual payroll tax filings.
o Preparation and filing of 1099 forms.
• Process and pay open invoices; record and file check payments.
• Maintain EFT, ACH, and charge card deposit logs.
• Distribute and maintain purchase orders.
• Assist with month-end journal entries.
• Support year-end audit preparation.

Employee Benefits Management

Reconcile accounts related to payroll and employee
compensation.
Other Duties

• Complete special projects as assigned by the Finance Director or
Executive Director.

Minimum Qualifications:
Education and Experience:

• REQUIRED:
  A Bachelor’s degree from an accredited college or university with
  major course work in accounting, finance, or a field or discipline
  related to the assigned program area.
• PREFERRED: Four years of increasingly responsible accounting related experience including two years of program/project management and/or management experience equivalent to scope of assigned projects.

License or Certificate:
Possession of a valid MI driver’s license.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill and/or ability required.

Ability to:
• Proficiency in Microsoft Word and Excel.
• Experience in finance and/or accounting.
• Strong written and verbal communication skills.
• General bookkeeping knowledge.
• Familiarity with inventory management techniques.
Physical Demands/Work Environment:
• Work is performed in a standard office environment.
• Subject to standing, walking, bending, reaching, stooping, and
lifting of objects up to 25 pounds; may occasionally be exposed
to dangerous machinery, extreme weather, physical harm, and
extreme noise when working out of the office at bus yards and
other off sight locations.

The Agency promotes a safe and healthy work environment and
provides appropriate safety and equipment training for all personnel
as required.

It is the responsibility of all employees to follow the Agency safety
rules, regulations, and procedures pertaining to their assigned duties
and responsibilities.