Deputy Chief of Staff

Company Description

Job Description

The Agency You'll Join:
The New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City's economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.


The Team You'll Work With:
The NYC Office of Community Safety (OCS) advances a whole-of-government approach to violence prevention and public safety that addresses gun violence prevention, hate crime prevention, survivor services, domestic violence prevention, and innovations in crisis response services. The Office oversees the Office of Crime Victim Services, Office to Prevent Gun Violence, Office to End Domestic and Gender-Based Violence, Office for the Prevention of Hate Crimes and the Office of Community Mental Health.

The Problems You'll Solve:
The Deputy Chief of Staff reports to the Chief of Staff and serves as a key strategic and operational partner to both the Chief of Staff and the Commissioner. Working closely with the Commissioner, the Deputy Chief of Staff helps manage the Commissioner's priorities, coordinate executive initiatives, and support the day-to-day operations of the Commissioner's Office. The Deputy Chief of Staff also supports the Chief of Staff in advancing agency-wide strategic priorities, coordinating leadership activities, and ensuring effective execution across the Office.


Responsibilities include, but are not limited to:
Executive Support to the Commissioner
-Support the Commissioner in managing executive priorities, strategic initiatives, and day-to-day responsibilities.
-Prepare briefing materials, meeting agendas, presentations, talking points, and other materials for internal and external engagements.
-Help manage the Commissioner's portfolio by tracking priorities, coordinating follow-up, and anticipating emerging issues.
-Conduct research, policy analysis, and issue briefs to support executive decision-making.
-Serve as a trusted thought partner to the Commissioner on special projects and priority initiatives.


Support to the Chief of Staff
-Support the Chief of Staff in coordinating agency-wide strategic initiatives and executive priorities.
-Assist in managing the day-to-day operations of the Commissioner's Office.
-Coordinate special projects and other assignments on behalf of the Chief of Staff.
-Support implementation of agency-wide initiatives that require coordination across divisions.


Leadership Team Coordination
-Coordinate meetings of the Senior Leadership Team and track agency-wide priorities, decisions, and action items.
-Monitor progress on executive initiatives and help ensure timely implementation of commitments.
-Facilitate communication and coordination across divisions to advance Office priorities.


Organizational Development
-Support efforts to strengthen the Office's organizational systems, processes, and internal operations.
-Assist with agency-wide planning, organizational development, and implementation of new initiatives.
-Identify opportunities to improve organizational effectiveness and support continuous improvement efforts.
Cross-Agency Coordination and Executive Representation

-Coordinate with City Hall, other agencies, and external partners on initiatives involving the Commissioner's Office.
-Represent the Commissioner and the Office in internal and external meetings, as appropriate.
-Serve as a liaison between the Commissioner's Office, agency leadership, City Hall, and external partners to advance agency priorities.
-Support executive meetings and help ensure timely follow-up on cross-agency initiatives and commitments.


Additional Responsibilities
-Work closely with members of the Senior Leadership Team to advance Office priorities.
-Perform other duties as assigned.


About You:
-You have strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
-You have excellent judgment, discretion, and problem-solving skills.
-You have exceptional written and verbal communication skills.
-You have strong relationship-building and collaboration skills.
-You can anticipate needs, think strategically, and execute effectively in a fast-paced environment.
-You can manage confidential and sensitive information with professionalism and discretion.

Additional Information:
-In addition to the resume, a cover letter is required to apply.

Special Assistant (MA)-MGRL - 0668A

Qualifications

- Master's degree in public administration, public policy, business administration, or a related field, preferred.
- Bachelor's Degree required.
- 5+ years of progressively responsible professional experience in government, public administration, public policy, strategy, project management, operations, or a related field.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.